Executive Assistant

Executive Assistant Office Manager

Location: Onsite

Job Summary:

The Executive Assistant Office Manager is a trusted, onsite role responsible for day-to-day office and facility operations while supporting the company’s industrial security program. This position also provides direct executive and customer coordination support, ensuring smooth communication, follow-through, and operational readiness. The role will scale with the company and support future facility growth initiatives.

Role and Responsibilities:

Office & Facilities Operations

Manage daily office operations to ensure the facility is fully functional, secure, and professional at all times
Coordinate property maintenance, repairs, and service calls with vendors and building management
Maintain office supplies, breakroom stock, and general facility inventory
Manage incoming and outgoing deliveries, shipments, and logistics
Coordinate office catering, meetings, and onsite events
Serve as the primary point of contact for vendors, service providers, and facility partners

Visitor, Vendor & VIP Management

Coordinate and manage all onsite visitors, vendors, and VIP engagements
Support executive, customer, and government visits, ensuring a professional and compliant experience

Executive & Customer Coordination Support

Provide administrative and operational support to executive leadership as needed
Coordinate scheduling, logistics, and follow-ups with customers, vendors, and external partners
Track action items from executive meetings and ensure timely follow-through with internal teams and external stakeholders
Serve as a professional point of contact for customer and vendor communications when appropriate
Assist leadership with preparation and coordination for customer meetings, site visits, and briefings

Employee Onboarding & Administrative Support

Coordinate onboarding logistics for new employees (badging, access, workspace setup)
Order equipment, supplies, and materials required for new hires
Support HR and leadership with administrative coordination as needed

Qualifications and Requirements:

Must be a U.S. Citizen
Ability to obtain and maintain a U.S. security clearance
3+ years of experience in office management, facilities operations, executive support, or administrative leadership
Strong organizational skills with attention to detail, discretion, and follow-through
Professional communication skills and comfort interacting with executives, customers, vendors, and government personnel
Ability to manage multiple priorities in a secure, fast-paced environment
Willingness to work onsite

EEO Statement:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Pay: $60,000.00 - $80,000.00 per year

Work Location: In person