Executive Assistant

Overview
We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will possess exceptional administrative skills, a keen eye for detail, and the ability to manage multiple responsibilities efficiently. This role offers an exciting opportunity to contribute to the smooth operation of our organization by providing comprehensive support, coordinating schedules, and ensuring effective communication across departments. The successful candidate will demonstrate professionalism, discretion, and a strong commitment to excellence in office management.

Responsibilities

• Manage complex calendars, schedule appointments, and coordinate meetings with precision and timeliness.
• Handle incoming calls using multi-line phone systems, practicing professional phone etiquette and providing excellent customer support.
• Prepare correspondence, reports, and presentations utilizing Microsoft Office and Google Workspace tools with accuracy and attention to detail.
• Maintain organized filing systems, perform data entry, and ensure all documents are properly stored and easily accessible.
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to support financial recordkeeping.
• Greet visitors at the front desk, provide exceptional customer service, and direct inquiries appropriately.
• Support office management functions including supply procurement, maintaining office equipment, and overseeing clerical operations.
• Coordinate travel arrangements, manage personal assistant tasks, and assist with special projects as needed to enhance overall efficiency.

Qualifications

• Proven experience as an Executive Assistant or in a similar administrative role within an office environment.
• Strong computer literacy including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and data entry skills.
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced setting.
• Bilingual abilities are highly desirable to facilitate communication with diverse stakeholders.
• Experience with office management procedures, clerical tasks, filing systems, and customer service standards.
• Knowledge of multi-line phone systems, phone etiquette, and front desk operations is essential.
• Background in bookkeeping or familiarity with QuickBooks is advantageous but not mandatory.
• Demonstrated ability to proofread documents accurately while maintaining high attention to detail. Join our team as an Executive Assistant and play a vital role in ensuring our organization operates seamlessly while supporting our leadership with professionalism and dedication!

Pay: $58,930.75 per year

Benefits:

• Flexible schedule

Work Location: In person