Executive Assistant

About the Role

We are seeking a highly organized, proactive, and detail-oriented Junior Executive Assistant to provide administrative and operational support to our Executive Office. This role offers a unique opportunity to work closely with senior leadership, gain exposure to high-level business operations, and contribute to strategic initiatives in a dynamic corporate environment.

The ideal candidate thrives in a fast-paced setting, possesses excellent communication skills, demonstrates strong professionalism, and can handle confidential information with discretion.

What You'll Do

Executive and Administrative Support

• Manage calendars, schedules, and meeting arrangements for executives.
• Coordinate daily agendas and ensure efficient time management.
• Prepare, review, and proofread correspondence, reports, presentations, and other documents.
• Organize and maintain executive records and files

Meetings and Event Coordination

• Schedule meetings and coordinate logistics with internal and external stakeholders.
• Prepare meeting materials and document action items.
• Assist in organizing executive meetings, strategic planning sessions, and corporate events.

Communication and Stakeholder Management

• Serve as a point of contact between executives and stakeholders.
• Coordinate requests and follow-ups across departments.
• Handle sensitive information and communications with the highest level of confidentiality.

Travel and Logistics Management

• Arrange domestic and international travel, accommodations, and transportation.
• Prepare itineraries and monitor travel-related requirements and expenses

Project and Operational Support

• Support special projects and executive initiatives
• Monitor tasks, deadlines, and deliverables across various stakeholders
• Assist with expense monitoring, reporting, and administrative processes

What We're Looking For

Qualifications

• Bachelor's degree in Business Administration, Communications, Management, Psychology, Marketing, International Relations, or related fields
• At least 1-2 years of experience in executive support, administrative assistance, office administration, customer service, or related roles
• Fresh graduates with strong internship or leadership experience are encouraged to apply

Skills and Competencies

• Excellent written and verbal communication skills
• Strong organization and time management abilities
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• High attention to detail and accuracy
• Ability to handle confidential information with professionalism
• Strong interpersonal and stakeholder management skills
• Ability to prioritize tasks and work independently
• Adaptable and comfortable in a fast-paced environment