Executive Assistant

Job Summary:
The primary function of this position is to support the President and Sales Team with daily duties and projects. The role also manages customer and dealer inquiries regarding machine questions and pricing, working closely with the Customer Service department. 

Key Responsibilities:

• Customer & Dealer Communication: Answer incoming customer and dealer calls and provide pricing and machine information.
• Buy Group Management: Prepare Buy Group flyers, reports, and complete associated forms.
• Quotes, Proposals & Correspondence: Prepare quotes, proposals, presentations, and respond to email requests.
• Trade Shows & Conferences: Register, complete requirements, and handle orders for trade shows and conferences.
• Database & File Maintenance: Update and maintain company database pricing and customer files.
• Auto Quotes & Spiff Programs: Update Auto Quotes and prepare spiff program payments.
• Credit Applications & New Accounts: Process company credit applications and set up new accounts.
• Expense Reports: Complete, balance, and submit expense reports.
• MAP Policy Monitoring: Monitor MAP policy e-commerce prices and send correction emails.

Qualifications

• Experience: 3–5+ years of experience providing administrative support to executives or senior leadership.
• Education: Bachelor’s or AA degree in business administration, Communications, or a related field (or equivalent practical experience).

Technical Skills:

• Office 365 (Outlook, Word, Excel, PowerPoint).

Soft Skills:

• Exceptional written and verbal communication skills.
• Strong problem-solving capabilities.
• Impeccable discretion and judgment when dealing with confidential data.
• Ability to prioritize tasks in a fast-paced, high-pressure environment.

Physical Demands and Work Environment

• Primary work environment is a standard professional office setting.
• Frequently required to sit for extended periods at a computer desk.
• Regularly required to stand, walk, reach, and navigate the office facility.
• Occasionally required to lift, move, or carry office supplies and mail parcels up to 25 lbs.

Additional Duties

This job description reflects the primary responsibilities of the position; additional administrative duties may be assigned as needed to support daily operations.