Executive Assistant

• Manage professional and personal scheduling for CoFounder, including agendas, mail, email, phone calls, travel, client management, and other company logistics
• Maintain professionalism and strict confidentiality with all the information
• Handle the information flow in a timely and accurate manner.
• Handling executive calendar and setting up meetings.
• Schedule meetings and appointments and manage travel itineraries
• Preparing weekly, quarterly, and monthly reports.
• Creating format for emails, presentations, and reports.
• Take minutes during meetings, Noting down the important points discussed in the meeting.
• Uphold a strict level of confidentiality
• Develop and sustain a level of professionalism among staff and clientele
• Prioritize emails and respond when necessaryFormat information for internal and external communication memos, emails, presentations, reports

Requirements

• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organise and coordinate multiple concurrent projects
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees
• Graduate or any relevant degree.
• Discretion and confidentiality
• Work experience as an Executive Assistant, Personal Assistant or similar role is a plus
• Familiarity with office gadgets and applications (e.g. e-calendars, emails)