Executive Assistant

EXECUTIVE ASSISTANT

Be a key partner to the Owner/Executive and help keep both business and personal matters running smoothly.

Organize. Coordinate. Support. Make Things Happen.

A. EXECUTIVE SUPPORT

• Manage international travel arrangements, including flights, hotels, and logistics.
• Prepare detailed and accurate travel itineraries.
• Handle visa applications and ensure compliance with requirements and timelines.
• Maintain and organize confidential medical records of the Executive’s family.
• Handle personal errands and affairs as required.

B. FINANCIAL ADMINISTRATION SUPPORT

• Review, track, and summarize credit card transactions and reports.
• Process and monitor expense reimbursements.
• Ensure completeness and accuracy of receipts and supporting documents.
• Coordinate with the Accounting and Cash Management teams for reconciliation and submission.

QUALIFICATIONS

• Bachelor’s degree in Business Administration, Management, Office Administration, or a related field.
• Minimum of 3–5 years of relevant experience in executive or personal assistance, administrative support, or a similar role.
• Proven experience in international travel coordination and visa processing.
• Strong proficiency in MS Office, Google Workspace, and online systems.
• Must possess a valid driver's license and be able to drive. Candidates who own a vehicle are highly preferred.

CORE COMPETENCIES

• Confidentiality & Integrity – Handles sensitive personal and business information with discretion.
• Execution Accuracy – Demonstrates strong attention to detail in documentation, expense records, and administrative tasks.
• Multitasking & Prioritization – Manages competing priorities and time-sensitive requests effectively.
• Problem-Solving & Initiative – Identifies issues and resolves them independently.
• Organization & Coordination – Maintains organized records, travel arrangements, and supporting documentation.
• Professionalism & Judgment – Represents the Executive appropriately in all situations.
• Flexibility & Responsiveness – Adapts to changing schedules and urgent requirements.
• Technology Proficiency – Comfortable using office applications, digital tools, and online platforms.

HOW TO APPLY

Interested applicants can send their resumes to:

[email protected]

Join our team and be part of a dynamic and rewarding working environment.

Benefits:

• Flexible schedule
• On-site parking
• Promotion to permanent employee

Education:

• Bachelor's (Preferred)

Experience:

• EXECUTIVE ASSISTANT: 3 years (Preferred)

Language:

• English (Preferred)

Work Location: In person