Executive Assistant

Job Summary

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant with an accounting background to provide administrative and executive support to senior management while assisting with day-to-day accounting activities.

The ideal candidate should have strong organizational and communication skills, a good understanding of accounting principles, and the ability to manage confidential information, coordinate business activities, and support financial operations efficiently. Previous experience in the UAE is preferred.

Key Responsibilities

Executive & Administrative Support:

· Provide comprehensive administrative and executive support to senior management.

· Manage calendars, schedule meetings, coordinate appointments, and organize business travel arrangements.

· Prepare correspondence, reports, presentations, meeting agendas, and minutes of meetings.

· Handle emails, phone calls, and business communications professionally.

· Maintain confidential documents, records, and management files.

· Coordinate with internal departments, clients, suppliers, and external stakeholders.

· Follow up on pending tasks, deadlines, and action points on behalf of management.

· Assist with office administration, document control, and general coordination activities.

Accounting & Finance Support:

· Handle day-to-day accounting activities, including accounts payable and accounts receivable.

· Prepare and process invoices, payment requests, receipts, and expense claims.

· Maintain accurate financial records and supporting documentation.

· Perform bank reconciliations and assist with supplier and customer account reconciliations.

· Monitor outstanding receivables and coordinate payment follow-ups.

· Assist in preparing financial reports, expense summaries, and account statements.

· Support the preparation and maintenance of VAT-related records in accordance with applicable UAE regulations.

· Assist with monthly closing activities, budgeting documentation, and expense monitoring.

· Coordinate with banks, auditors, suppliers, and other relevant parties as required.

· Ensure accounting records are properly maintained and financial transactions are processed in accordance with company procedures.

Qualifications & Requirements

· Bachelor’s degree or diploma in Accounting, Finance, Business Administration, or a related field.

· 3–5 years of relevant experience in executive assistance, administration, accounting, or a similar role.

· Previous UAE work experience is preferred.

· Good knowledge of accounting principles and basic financial reporting.

· Familiarity with UAE VAT requirements and financial documentation.

· Proficiency in MS Office, particularly Excel, Word, and PowerPoint.

· Experience with accounting software such as Tally, QuickBooks, Zoho Books, or ERP/Odoo is an advantage.

· Excellent written and verbal communication skills in English.

· Strong organizational, multitasking, and time-management abilities.

· High level of professionalism, discretion, and confidentiality.

Application Question(s):

• How many years of experience in accounts/finance in UAE?

Work Location: In person