Executive Assistant

About Us

Front Row Racing is a fast-paced, high-performance motorsport engineering workshop and race team. We operate in an exciting, time-critical environment where precision, organization, and adaptability are everything. We are looking for an experienced, proactive Executive Assistant to keep our leadership team and workshop operations running smoothly.

Job Summary

As the Executive Assistant, you will act as the operational backbone of our organization. You will manage complex, fast-changing schedules, coordinate international travel logistics for race weekends and client meetings, and serve as a polished, professional point of contact for our partners, sponsors, and high-net-worth clients.

Responsibilities

• Diary & Calendar Management: Take total control of complex, overlapping executive schedules, scheduling meetings, and ensuring leadership is prepared ahead of time.
• Travel Coordination: Book and manage seamless domestic and international travel itineraries, accommodation, and logistics for team principals and travelling personnel.
• Client Liaison: Act as a primary point of contact for clients, stakeholders, and suppliers, handling inquiries with discretion, professionalism, and promptness.
• Administrative Support: Prepare reports, handle general correspondence, assist with meeting minutes, and help coordinate internal workshop administration.

Requirements

• Proven experience working as an Executive Assistant, Office Manager, or in a similar high-level administrative support role (motorsport or fast-paced industry experience is a strong bonus).
• Exceptional organizational skills with the ability to multitask, prioritize, and manage shifting deadlines under pressure.
• Outstanding written and verbal communication skills, with a professional phone and email manner.
• High proficiency in digital calendar tools, travel booking platforms, and standard office software.
• Reliable and able to commute to WA1 4RR.

Benefits:

• On-site parking
• Sick pay

Work Location: In person