Executive Assistant

About us

bolttech is an international insurtech with a mission to build the world’s leading, technology-enabled ecosystem for protection and insurance. With a full suite of digital and data-driven capabilities, bolttech powers connections between insurers, distributors, and customers to make it easier and more efficient to buy and sell insurance and protection products.

A part of Pacific Century Group, bolttech serves customers in multiple markets across North America, Asia and Europe.

In this position you will…

…be supporting a member of the Executive Committee (ExCo) by providing quality administrative support. You will have the opportunity to execute best practice and work

closely with senior leaders and build a rewarding career. You will be encouraged, empowered, and challenged to become a key member of a successful and dynamic team.

You will be responsible for…

• Providing full range of secretarial support such as assisting in coordination on travel arrangements, organizing meeting schedule, preparing internal & external documents
• Full diary and calendar management for senior leader
• Scheduling meetings and coordination of invites/rooms/virtual meetings
• Travel arrangement such as flights and visa applications
• Cover general office duties including reception services, invoices, courier services and order supplies when other admin is away on leave
• Cover for any general office and/or facilities related matters when other admin is away on leave
• Coordinating with cross-functional teams including HR and IT to ensure smooth onboarding and offboarding
• Working with social committee to plan events/welfare and champion culture within the office
• Liaising with vendors, not limited to UOB Travel, hotels, telecommunication providers, and courier companies
• Monitoring office expenses to ensure it is within budget without compromising on quality

For you to be successful…

…we expect you to be able to demonstrate the following key competencies:

Collaborative

• Inclusive, empathetic and encourages and facilitates other team members to unite and deliver positive results
• Develops strategic relationships and networks across the organization and shares with others for mutual benefit

Communication

• Adept communicator, listens to and integrates diverse contributions; explains issues clearly and succinctly
• Shares accurate, timely information with the right people in an appropriate format for the audience

Adaptable

• Is quick to adapt approach and act flexibly in response to changes in the strategic and/or operational direction of the organization
• Manages multiple requirements in a positive and proactive manner adjusting approach to reach goals as required. Manages adversity well and adapts

Impactful

• Perseveres, tries new approaches to reach challenging goals and persists until outcomes and commitments are met
• Seeks necessary information on which to base decisions and is comfortable recommending an approach

You will require the following qualifications and skills

• Minimum 5 years of previous experience as an Executive Assistant
• Strong ability to multitask to complete a wide variety of tasks in a fast-paced environment
• Strong interpersonal and communication skills
• Proven ability to work independently and under pressure
• Strong ability to communicate and interact with both internal and external stakeholders
• Conversant in Microsoft office applications (e.g., Power Point, Excel, Word, and MS Project)

Diversity and Inclusion

At bolttech, we are diverse and inclusive. We value each person's unique skills, background, and identity. We never discriminate on cultural background, religion, sex, gender, gender identity or expression, sexual orientation, age, disability, veteran status, genetic information, marital or family status or any legally protected status. Everyone belongs. And because everyone’s different, we’re also flexible in the ways we work, so each person can bring their best efforts every day.