Executive Assistant

Scale Up Philippines is looking for a proactive and highly organized Executive Assistant to support the founder of an internationally focused business development firm working across renewable energy, battery manufacturing, investment, and commodity trading.

Work Setup: Remote
Employment Type: Full-Time

Key Responsibilities

• Manage the founder’s calendar, meetings, priorities, and deadlines across multiple time zones
• Monitor inboxes, draft professional correspondence, and follow up with investors and business partners
• Prepare meeting agendas, briefing notes, research, and action items
• Organize proposals, presentations, NDAs, LOIs, and other business documents
• Maintain partner, investor, distributor, and lead databases or CRM records
• Conduct market and company research to support business development
• Manage LinkedIn and other business social media accounts
• Assist with digital marketing, lead generation, and partnership initiatives
• Handle confidential business and financial information with discretion

Qualifications

• At least 2 years of experience as an Executive Assistant, Virtual Assistant, or similar role
• Strong written and verbal English communication skills
• Experience managing calendars across multiple time zones
• Proficient in Google Workspace and/or Microsoft 365
• Familiarity with Canva, Zoom, CRM, and project management tools
• LinkedIn or business social media management experience is an advantage
• Proactive, resourceful, organized, and able to work independently
• Experience in B2B, international trade, investment, energy, research, or lead generation is a plus