Executive Assistant

Job Summary

We are looking for a highly organised and detail-oriented Executive Assistant to provide sales management and business development support to the Head of Department (HOD) and relevant management stakeholders. The role involves coordinating sales operations, managing communications, preparing reports, supporting business development activities, and handling confidential information professionally.

Key Responsibilities

• Manage the HOD’s schedule, appointments, travel arrangements, meetings, minutes, and follow-up actions.
• Prepare correspondence, reports, proposals, presentations, and business review materials.
• Assist in consolidating sales forecasts, pipeline reports, performance tracking, and business development dashboards.
• Maintain accurate sales contracts, agreements, customer records, and CRM systems.
• Coordinate communication and follow-ups between the HOD, internal departments, external stakeholders, and the business development team.
• Support market research, competitor analysis, strategic business development initiatives, and sales process improvements.
• Track tender milestones and provide progress updates to management.
• Provide analytical support for business development performance, incentive calculations, and decision-making.
• Handle confidential information with discretion and perform other related duties as assigned.

Job Requirements

• Professional Certificate, Diploma, or above in Business Administration, Sales and Marketing, or an equivalent field.
• Preferably 3–5 years of relevant working experience, including at least 2 years supporting sales management or business operations.
• Strong analytical, organisational, coordination, and communication skills with attention to detail.
• Able to multitask, work with minimal supervision, and demonstrate initiative and a strong sense of urgency.
• Mature, self-motivated, honest, trustworthy, and able to maintain strict confidentiality.
• Possess own transportation and be willing to travel within Johor and to other company locations when required.