Executive Assistant

Executive Assistant to the Founder & CEO

Full-Time | Executive-Level Position

About the Opportunity

A growing, mission-driven nonprofit organization is seeking an exceptional Executive Assistant to work directly alongside its Founder & CEO.

This is a high-level opportunity for a sharp, highly capable, and proactive professional who thrives in a fast-paced, dynamic environment and enjoys being at the center of a growing organization.

We are looking for someone who is exceptionally organized, detail-oriented, tech-savvy, and able to think quickly, anticipate needs, and manage multiple priorities with confidence and efficiency.

The ideal candidate is resourceful, adaptable, and highly dependable, with the ability to take initiative, exercise sound judgment, and independently move tasks and projects forward.

Position Overview

The Executive Assistant will serve as a trusted right hand to the Founder & CEO, providing high-level administrative, organizational, and operational support.

This role goes beyond traditional administrative responsibilities. The Executive Assistant will play an important role in managing the CEO's priorities, coordinating communications, overseeing follow-ups, and ensuring that key initiatives and day-to-day responsibilities run smoothly.

The successful candidate will be someone who can see the big picture while managing the smallest details, stay several steps ahead, and bring structure and efficiency to a busy executive environment.

Key Responsibilities

Executive Support & Calendar Management

• Manage and coordinate the CEO's calendar, appointments, meetings, and scheduling priorities.
• Proactively anticipate scheduling needs, conflicts, deadlines, and upcoming commitments.
• Prepare the CEO for meetings by gathering relevant information, organizing materials, and ensuring necessary follow-ups are addressed.
• Prioritize incoming requests and help manage the CEO's time and attention effectively.
• Coordinate travel arrangements, event participation, and logistical details as needed.

Communication & Relationship Management

• Manage and organize executive correspondence, including drafting, reviewing, and responding to emails and communications.
• Serve as a professional and trusted point of contact between the CEO and internal and external stakeholders.
• Coordinate communication with staff, board members, donors, professional partners, and other key contacts.
• Ensure timely follow-through on communications, requests, and commitments.
• Handle sensitive and confidential information with the highest level of professionalism and discretion.

Project Coordination & Follow-Through

• Assist the CEO with special projects, organizational initiatives, and strategic priorities.
• Track assignments, deadlines, and action items to ensure consistent progress and accountability.
• Coordinate with team members to obtain updates, gather information, and move projects forward.
• Identify outstanding tasks, anticipate potential challenges, and proactively address gaps.
• Support the preparation of presentations, reports, meeting agendas, and other executive materials.

Organization, Systems & Operational Efficiency

• Develop and maintain effective systems for managing information, tasks, documents, and priorities.
• Identify opportunities to streamline workflows and improve organizational efficiency.
• Utilize technology and digital tools to strengthen organization, communication, and productivity.
• Quickly learn and navigate new software platforms and independently troubleshoot routine technical challenges.
• Maintain accurate records, organize important documentation, and ensure information is easily accessible.
• Support additional executive and operational responsibilities as needed.

Qualifications & Skills

The ideal candidate will demonstrate:

• Exceptional Organizational Skills: Highly structured, meticulous, and able to manage multiple responsibilities while maintaining accuracy and attention to detail.
• Speed & Efficiency: A quick thinker and fast learner who processes information rapidly, works efficiently, and delivers high-quality results.
• Strong Technical Proficiency: Extremely comfortable with technology, digital systems, and productivity tools, with the ability to learn new platforms independently.
• Proactive Thinking: Naturally anticipates needs, takes initiative, and identifies what needs to be done without waiting for instructions.
• Excellent Communication Skills: Strong written and verbal communication, with the ability to interact professionally and confidently with a wide range of individuals.
• Sound Judgment & Problem-Solving: Able to assess situations, make thoughtful decisions, and resolve challenges independently.
• Outstanding Attention to Detail: Consistently accurate, thorough, and attentive to even the smallest details.
• Adaptability & Flexibility: Comfortable navigating shifting priorities and the evolving needs of a growing organization.
• Ownership & Accountability: Takes responsibility for assignments, follows through reliably, and ensures that nothing falls through the cracks.
• Professionalism & Discretion: Demonstrates maturity, emotional intelligence, excellent interpersonal skills, and the ability to maintain strict confidentiality.

Experience & Requirements

• Previous experience supporting a CEO, founder, senior executive, or organizational leadership strongly preferred.
• Demonstrated ability to manage complex schedules, coordinate multiple priorities, and work independently.
• Strong proficiency in Microsoft Office, email and calendar management, and digital productivity tools.
• Experience with CRM systems, project management platforms, or other organizational software is a plus.
• Exceptional written and verbal communication skills.
• Strong time management skills and the ability to perform effectively in a fast-paced environment.
• Ability to exercise independent judgment, maintain confidentiality, and approach responsibilities with professionalism.

Why This Opportunity?

This is an opportunity to work closely with the founder of a growing organization and become an integral part of its executive support structure.

The position offers meaningful responsibility, direct exposure to organizational leadership, and the opportunity to contribute to the efficiency, growth, and continued development of a mission-driven organization.

We are seeking someone who takes pride in excellence, enjoys responsibility, and finds satisfaction in keeping complex operations organized and moving forward.

Pay: $70,000.00 - $90,000.00 per year

Application Question(s):

• What software platforms and digital tools are you proficient in?
• How many years of experience do you have providing direct support to a CEO, founder, or senior-level executive?
• Describe a situation where you independently anticipated an executive's needs or took initiative to solve a problem.

Work Location: In person