Executive Assistant

About The University Club

The University Club is a premier, Platinum Club located in the heart of New York City. The Club holds Distinguished Clubs Iconic status, placing it within the top one percent of private clubs worldwide, and offers members an exceptional experience that includes gracious dining, luxurious accommodations, a robust calendar of social and educational programming, extensive athletic facilities, and the world’s largest and finest club library.

Position Summary

The ideal candidate will be an outgoing, hospitality-oriented professional with strong organizational, administrative, and communication skills. This role provides comprehensive support to Club executives and serves as an important liaison among members, Club leadership, committees, management, and outside organizations. Success in this position requires meticulous attention to detail, sound judgment, strong time management, and consistent follow-through, as many schedules, communications, meetings, and administrative activities flow through this role. The environment is fast-paced and demands discretion, responsiveness, flexibility, and the ability to manage multiple priorities while maintaining the highest standards of professionalism, confidentiality, and member service.

Key Responsibilities

 Provide comprehensive administrative support to Club executives and senior leadership, including managing calendars, scheduling meetings and appointments, coordinating logistics, and ensuring timely follow-up on priorities and action items.

 Serve as a key liaison among Club leadership, committees, management, members, and outside organizations, facilitating effective communication and providing responsive administrative support.

 Answer and direct incoming telephone calls and emails, respond to inquiries, and maintain a professional, courteous, and service-oriented approach in all member and guest communications.

 Oversee and execute Letters of Introduction for members visiting reciprocal clubs, including coordinating with reciprocal clubs and ensuring requests are completed accurately and promptly.

Coordinate management and committee meetings, including preparing agendas and supporting materials, taking and distributing meeting minutes, maintaining records, and tracking follow-up items.

 Draft, proofread, format, and distribute correspondence and other documents; coordinate mass mailings and member communications; and maintain organized and confidential electronic and paper files and records.

 Support Club events, programs, and special projects, including managing registrations and attendee lists, responding to inquiries, preparing materials, and assisting with other administrative needs in a fast-paced private club environment.

Candidate Qualifications

 Prior experience as an Executive Assistant, Administrative Assistant, or similar professional administrative role; private club, hospitality, membership organization, or executive office experience preferred.

 Highly organized, detail-oriented, and proactive, with strong calendar management, scheduling, and time-management skills and the ability to effectively manage multiple priorities and deadlines.

 Excellent written, verbal, and interpersonal communication skills, with the ability to interact professionally with executives, Club members, committees, colleagues, guests, and outside organizations.

 Proficient in Microsoft Office, including Outlook, Word, Excel, and PowerPoint, with strong proofreading, document preparation, and technical skills and the ability to quickly learn Club systems.

 Demonstrates sound judgment, discretion, confidentiality, flexibility, and a collaborative, service-oriented approach; high school diploma or equivalent required, with an associate or bachelor’s degree preferred.

Compensation & Benefits

This position offers a competitive hourly rate, commensurate with experience and qualifications. The Club provides comprehensive medical, dental, and vision insurance coverage, along with generous paid time off including vacation, personal days, holidays, and sick leave. Additional benefits include short-term and long-term disability coverage and a 401(k)-retirement plan with a Club contribution. The role is also eligible for holiday and performance-based bonuses.

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The University Club is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Pay: $60,000.00 - $70,000.00 per year

Work Location: In person