Executive Assistant

Company Description SPI Logistics is a leading North American logistics firm with a network of over 75 offices and over 54,000 carriers across Canada and the United States. For more than 45 years, the company has focused on building long-term relationships with shippers, receivers, and carriers by delivering reliable freight transportation solutions. SPI is driven by a clear vision to be the premier logistics network in North America and a mission to continuously improve the transportation experience. The organization operates on core values of teamwork, trust, transparency, and technology, emphasizing collaboration, integrity, clear communication, and industry best practices. Applicants can expect to join a professional, values-based team committed to expediting client success.

Role Description We are seeking a highly organized, proactive, and detail-oriented Senior Executive Assistant to provide administrative and operational support to our Executive Team. This role requires an individual who thrives in a fast-paced, dynamic environment, can think quickly on their feet, and is comfortable managing multiple competing priorities with minimal supervision. The ideal candidate will demonstrate exceptional attention to detail, sound judgment, strong problem-solving abilities, and the ability to anticipate needs before they arise. Knowledge of the transportation or logistics industry and regulations is an asset.

Responsibilities and Duties

·        Provide comprehensive administrative support to the Executives, including managing schedules and correspondence.

·        Proactively manage competing priorities, anticipate executive needs, and ensure important deadlines, commitments, and follow-ups are addressed.

·        Organize and attend meetings, taking minutes where applicable.

·        Assist with special projects by managing deadlines, compiling materials, and tracking progress as needed.

·        Draft and prepare communications, presentations, reports, and other documents.

·        Coordinate and lead internal company messaging through SPI’s communication platform.

·        Manage office operations, including maintaining office supplies and handling incoming communications.

·        Assist with organizing events and other administrative functions as needed.

·        Review legal notices, contracts, and agreements, ensuring compliance with federal and provincial transportation laws, including transportation safety and regulatory requirements.

·        Draft legal correspondence.

·        Assist in editing and revising contracts, agreements, and other legal documentation related to the transportation industry.

·        Provide ongoing legal research support for emerging regulatory changes within the transportation industry, especially those related to FMCA, CARMAC Amendment, Transportation of Dangerous Goods Act, CCMTA, and NSC regulations.

·        Assist in identifying potential legal risks related to transportation contracts, operational issues, and regulatory compliance.

·        Review and update contract templates to ensure compliance with current legislation.

·        Advise the Executive team on the implications of new transportation regulations and recommend legal strategies for compliance.

Qualifications

·        Bachelor's degree in business administration or a related field preferred; a relevant diploma will also be considered.

·        5–7 years of experience as an Executive Assistant or in a senior administrative support role, preferably supporting multiple senior executives.

·        Advanced proficiency in Microsoft Excel, including complex formulas, data analysis, and reporting, along with strong proficiency in other Microsoft Office applications.

·        Experience drafting and reviewing legal notices, contracts, and agreements.

·        Exceptional attention to detail, with the ability to produce accurate, high-quality work under tight deadlines.

·        Strong organizational and time management skills, with the ability to manage competing priorities in a fast-paced environment.

·        Proactive, resourceful, and adaptable, with the ability to think quickly on one's feet, anticipate needs, and work independently with minimal supervision.

·        Excellent problem-solving and critical-thinking skills, with sound judgment and the ability to make informed decisions.

·        Strong written and verbal communication skills, with the ability to interact professionally with executives, employees, and external stakeholders.

·        Ability to remain composed under pressure while handling confidential information with professionalism and discretion.

 ·       Experience in the transportation or logistics industry is considered an asset.

Salary:

$70,000/year