Executive Assistant

OFFICE OF FACULTY OF ENGINEERING

Executive Assistant (Ref. 260828002-IE)

Duties

The appointee will be required to:

(a) provide logistic and operational support for various meetings, activities and events of the Office;

(b) assist in the development of faculty publications and marketing collaterals;

(c) manage and update website and other online promotion channels;

(d)   provide administrative support to academic programmes and student records matters;

(e) compile statistical reports and maintain database of the Office; and

(f) perform any other duties as assigned by the Dean of Faculty or his delegates.

The appointee may be required to work outside office hours.

Qualifications

Applicants should have:

(a) a recognised degree or an equivalent qualification;

(b) at least one year of relevant working experience, preferably in providing logistic support to events and activities;

(c) an excellent command of written and spoken English and Chinese, including Putonghua;

(d) proficiency in computer software applications including Microsoft Office, Chinese Word Processing and preferably with knowledge of desktop publishing software such as Photoshop and Illustrator;

(e) good interpersonal, organizational and communication skills;

(f) strong problem solving skills and analytical ability; and

(g) self-motivation and the ability to work independently.

Shortlisted candidates will be invited to sit for a written test and a computer test.

Applicants who have responded to the previous advertisements need not re-apply.

Conditions of Service

A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement.

Application

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/general).  Consideration of applications will commence on 22 October 2026 until the position is filled. The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics\_for\_recruitment/.

PolyU is an equal opportunity employer, dedicated to fostering an environment that embraces diversity and demonstrates inclusion of people from all backgrounds, cultures, identities and experiences where all members of the University are treated with fairness, dignity and respect.  To learn more about the University’s “Statement on Equal Opportunities, Diversity, and Inclusion”, please visit our website at https://www.polyu.edu.hk/hro/equal\_opportunities\_diversity\_and\_inclusion/.