Executive Assistant

Location Country United Kingdom

Work Location Glasgow

Who are V? As a global leader in ship management and marine services, we add value to a vessel’s operations. Operating around the clock and around the world, V. gives every client the quality and efficiency they need in every sector. Covering crew management and recruitment, quality ship management and technical services, together with supporting management and commercial services, V. has an unrivalled industry knowledge with performance assured. Our values, We Care, We Collaborate, We Challenge, We are Consistent, We Commit and Deliver, are at the heart of everything we do and they support our strategy of Investing in Talent. We are always interested in making contact with talented individuals - people who will demonstrate our values and deliver great service, for internal and external stakeholders.

Overall Purpose of The Job Provide full secretarial support to the Managing Director.

Key Responsibilities And Tasks

• Provide full secretarial support to the Managing Director as and when required. Acting as focal point of contact and be an efficient liaison between colleagues, clients and shareholders
• Manage a complex, fast-paced and changing diary and email correspondence involving extensive travel and senior level engagement.
• Organise consistently all related travel arrangements and requirements to exact specification, with great attention to detail, anticipating changes/risks etc
• Provide high level support in production of presentations, pitches, reports, proposals in line with Director's requirements - could include proofreading, managing versions of edits and documents
• Schedule, book and arrange resources for meetings, events, appointments, and travel, following company policies for contracting with external and internal suppliers
• Submit expenses on behalf of Directors
• Ensure that all schedules, and preparatory meeting material is received prior to meetings.
• Be flexible to undertake nominated/additional duties in order to ensure the smooth flow of work through the team or business units.

What can I expect in return? V. Group can offer you a market leading salary and benefits package, in addition to significant opportunities for career growth and personal development. This a great opportunity to join a true leader in the maritime sector - a company that has exciting plans for future growth.

Essential

• Experience in a similar role within a global organisation
• Excellent planning, organisational and numerical skills
• Proactive, self-motivated with a flexible attitude
• Excellent interpersonal and communication skills
• Ability to build relationships with employees and stakeholders at all organisational levels
• Computer literate with advanced proficiency in Microsoft Word, Excel, Outlook and PowerPoint
• Integrity, trustworthiness, discretion , highly confidential with a 'can do attitude 'are essential qualities
• Ability to collaborate with peers and seniors across business to pull people together and influence schedules
• Ability' to coordinate activity amongst a range of different functional teams (e.g. IT, HR, Legal, Head Office).

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