Executive Assistant

Executive Assistant

Full Time / Hybrid

Location: Los Angeles, CA

Pay: $50,000 - $68,000 annually

Primary Wave Music is a leading independent publisher behind some of the most iconic and influential music in history, representing legendary songwriters, artists, and record labels including Whitney Houston, Prince, Bob Marley, Stevie Nicks, Ray Charles, The Doors, and many more. With a passion for excellence and a focus on artistry, influence, and cultural impact, Primary Wave continues to build on an extraordinary legacy while shaping the future of music.

We are seeking a detail-oriented, organized, enthusiastic, and intuitive Executive Assistant to join its Los Angeles team. This full-time hybrid opportunity will provide high-level support to three executive leaders across Business & Legal Affairs, Worldwide Sync, and Corporate Development. The ideal candidate will thrive in a fast-paced environment, anticipate needs, manage competing priorities, and bring exceptional organization and professionalism to a role at the heart of a dynamic music organization.

Best-in-Class Benefits and Culture:

We value our employees’ time and efforts. Our commitment to your success is enhanced by a competitive compensation of $50,000 - $68,000 annually, depending on experience, and an extensive benefits package including:

• Comprehensive health coverage: Medical, dental, and vision insurance provided
• Robust retirement planning: 401(k) plan available
• Financial security: Life and disability insurance for added protection
• Flexible financial options: Health savings and flexible spending accounts offered
• Well-being and work-life balance: Paid time off, flexible schedule, and hybrid work choices provided

Plus, we work to maintain the best environment for our employees, where people can learn and grow with the company. We strive to provide a collaborative, creative environment where everyone feels encouraged to contribute to our processes, decisions, planning, and culture.

To thrive as the Executive Assistant, you should have:

• Bachelor’s degree and a minimum of 5 years of experience supporting a high-level executive; experience within the music or entertainment industry is preferred.
• California-licensed Notary Public or willingness to obtain a California Notary Public license.
• Proficiency with Microsoft Office Suite, including Outlook, Teams, Word, Excel, and PowerPoint, as well as Zoom.
• Highly organized, proactive, resourceful, collaborative, and reliable, with exceptional attention to detail and strong follow-through.
• Demonstrates a positive, “can-do” attitude, high level of professionalism, sound judgment, and the ability to bring energy and positivity to the workplace.
• Excellent written and verbal communication skills, with the ability to communicate clearly, accurately, and succinctly.
• Proven ability to manage multiple priorities, meet deadlines, and maintain strong time management in a fast-paced environment.
• Ability to handle confidential and sensitive information with the highest level of discretion and professionalism.
• Flexible and adaptable, with the ability to manage a diverse range of responsibilities and shifting priorities.
• Demonstrated ability to independently execute special projects, exercise initiative, and see assignments through to completion.

Your responsibilities as the Executive Assistant will include:

Executive & Administrative Support

• Manage executive calendars, scheduling, meeting coordination, and follow-up communications on behalf of senior leaders.
• Arrange domestic and international travel, accommodations, restaurant reservations, and other executive logistics.
• Assist with expense reports and related administrative processes.
• Coordinate time-sensitive business errands, including legal notice deliveries via FedEx and U.S. Mail.
• Conduct research and independently manage special projects as assigned.

Legal & Business Affairs Support

• Maintain outside counsel matters and legal fee trackers, ensuring information is accurate and up to date.
• Manage legal claims tracking and provide ongoing administrative support for legal files and documentation.
• Coordinate continuing legal education activities and related logistics for the legal team.
• Support Business & Legal Affairs department meetings, including agenda preparation and coordination.
• Handle confidential and sensitive business and legal information with discretion and professionalism.

Office & Department Support

• Attend and support select Worldwide Sync department activities and events as needed.
• Coordinate meeting room preparation, guest reception, and office hospitality.
• Liaise with the New York office support team to facilitate seamless communication and coordination.
• Provide administrative support for the annual Grammy party and other company events as needed.

Be Part of the Music Behind the Moments

If you’re an organized, resourceful professional who thrives on anticipating needs, managing details, and supporting leaders in a fast-paced environment, this is your opportunity to make an impact behind the scenes of a company shaping music and culture. Bring your professionalism, positive energy, and passion for excellence to Primary Wave Music and help support the people and teams behind some of the most iconic music in history. Apply today and become part of a legacy that continues to make an unforgettable mark on the world.

We are an equal opportunity employer that welcomes and encourages diversity in the workplace. We do not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. We will consider qualified applicants with criminal histories for employment.

Qualified applicants with arrest or conviction records will be considered for employment with the Los Angeles