Executive Assistant

JOB DUTIES/RESPONSIBILITIES

The Executive Assistant is responsible for providing support in the day-to-day operations of the Town, including administrative support, clerical support, financial support, ATIPP support, communications support, and other related duties.

DUTIES

1. Executive Support

Provides executive support to the CAO and Council, including but not limited to:

• Researches and prepares files, maintains correspondence, agendas, and Town

documents.

• Schedules meetings and takes meeting notes.
• Maintains a shared outlook calendar for important dates, town events and council business
• Books professional development for all employees.
• Books training for council.
• Coordinates travel planning for council when needed.
• Assists CAO with Planning and Development and Public Works files; and
• Promotes team building.

2. Accounting

Provides accounting services support to the accounts receivable and accounts payable staff, including but not limited to:

• Provides accounting receivable and payable services as necessary.
• Assists with tax collection.
• Assists with maintaining assessment roll; and
• Liaises with stakeholder such as government and vendors.

3. Access to Information and Protection of Privacy (ATIPP) Coordination

Provides support to the ATIPP Coordinator in responding to requests for information

under the ATIPP Act.

4. Communication

Provides communications support to the Town such as preparing content on behalf of the Town, including but not limited to::

• Develop communication materials such as social media posts and marketing ads;

· Designs and manages templates for meeting minutes, proclamations, council and town announcements

· Assists in maintaining Town website including regular updates to calendar of events

· Develops and produces flyers, advertisements, posters for print circulation including posting of same;

• Promotes communication and materials through appropriate channels;
• Ensures all communications and marketing materials align with Town standards;
• Maintains all communication materials for the Town.

5. Other related duties as may be required by the Chief Administrative Officer.

Job Type: Fixed term contract
Contract length: 12 months

Pay: $20.00-$23.00 per hour

Expected hours: 40.0 per week

Work Location: In person