Executive Assistant

Company Overview

The Florida Chamber of Commerce is the leading business advocacy organization with a mission of securing Florida’s future. We unite business for good and we are working to grow Florida from the 17th largest economy of the World to the 10th largest economy by 2030. As we focus on making Florida more competitive, we champion core values of Accountability, Collaboration, Communication, Member & Customer Service, Integrity, Loyalty, Respect, and Success, the Florida Chamber of Commerce has ambitious initiatives and goals in place. ‘The Florida 2030 Blueprint is leading Florida to a diverse and sustainable economy through global competitiveness, prosperity & high paying jobs, as well as vibrant & resilient communities.

Position Overview

The Executive Administrative Assistant will support the Executive Vice President of the Foundation to confidently execute on a wide range of administrative and support related tasks. This person will think proactively and quickly learn; this person will work independently with little supervision, handling a wide range of tasks, scheduling, and projects. Working within a professional, performance-driven work environment, this person must be exceedingly well organized, flexible and enjoy administrative challenges in the role of supporting others.

The Executive Administrative Assistant will interact with staff and customers (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible and proactive, resourceful and efficient, with a high level of professionalism. This position will bring accountability to their work and will communicate in a way that holds others accountable.

Expert level written and verbal communication skills, strong decision-making ability and attention to detail are equally important. This position will confidently execute on a wide range of administrative and support related tasks.

Essential Duties &

Responsibillities

Support the EVP Foundation to reach goals specified by executing the following:

o Manage phone and messages, both internal and external

o Coordinate scheduling requests for internal and external meetings

o Handle and protect schedule, using strategy and prioritization to help maximize the executive’s time

o Coordinate and plan travel

▪ Reference weekly staff travel for leveraging opportunities while traveling

o Maintain updated contact lists across multiple programs and platforms as needed

o Draft and send correspondence

o Manage incoming and outgoing mail for department

o Assist in preparation for Board Meetings by preparing documents,

reports and PowerPoints

o Create/edit PowerPoints for presentations and speeches

o Reconcile credit card statements and submit expense reports by enterprise standards and deadlines

o Manage the department’s scheduling, including travel, travel expenses and both in-house and in-town meetings

O Manage any day-to-day assignments as appropriate

o Other duties as assigned

Education and Work Experience

• High School Diploma or equivalent required; prefer 2-year or 4-year degree
• 5+ years of administrative support experience
• Previous experience supporting C-level executives
• Successful experience calendaring and working effectively as a handler of executive calendars and mode of operations from a holistic standpoint
• Experience coordinating and arranging travel schedules
• Experience using strong organizational skills and ability to handle multiple tasks and meet deadlines
• Knowledge of Microsoft Office products, including Word, Excel, Outlook, and PowerPoint, internet; also, familiarity with database systems

Specialized Knowledge/Skills

· Time management skills for self and for the executives

Priority setting and execution

Ability to work both independently and as part of a team

· Ability to think on your feet and solve problems proactively

· Expert level written and verbal communication skills

· Strong decision-making ability

· Attention to detail

· Operate with strict confidentiality and a high level of discernment in all applicable matters

Compensation

Competitive hourly pay, full-time

Benefits

• Medical Insurance
• Dental Insurance
• 5 hours of PTO per month to volunteer at the non-profit of your choice.
• Life Insurance
• Long-Term Disability (Short-Term Disability also available)
• Flexible Spending Accounts
• 401(k)
• Tuition Reimbursement
• Paid Time Off (Holidays, Vacation, Sick Time)
• Free parking

.

Florida Chamber of Commerce, Inc. is an equal opportunity employer and does not unlawfully discriminate against any applicant or candidate on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, or any other class protected by federal or state law. Persons with disabilities encouraged to apply.

For Further Information Contact:

Cindy McCray

HR Director

[email protected]

Pay: $68,000.00 - $82,500.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement

Work Location: In person