Executive assistant

• Work Term: Permanent
• Work Language: English
• Hours: 35 hours per week
• Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Experience: 3 years to less than 5 years
• or equivalent experience

Work setting

• University or college
• Public school
• Government administration
• Education

Tasks

• Compile data to prepare documents
• Establish and co-ordinate administrative policies and procedures
• Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
• Analyze incoming and outgoing memoranda, submissions and reports
• Prepare and co-ordinate the production and submission of summary briefs and reports
• Prepare agendas and make arrangements for committee, board and other meetings
• Liaise with departmental and corporate officials and with other organizations and associations
• Plan, organize, direct, control and evaluate daily operations
• Provide customer service
• Arrange travel, related itineraries and make reservations
• Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
• Administer and deliver the negotiated collective agreement including terms and conditions of employment between union and employer
• Type and proofread correspondence, forms and other documents

Computer and technology knowledge

• SharePoint
• MS PowerPoint
• MS Access
• MS Excel
• MS Office
• MS Outlook
• MS Word
• Spreadsheet

Area of work experience

• Human resources
• Correspondence
• Business administration/management

Security and safety

• Criminal record check
• Child Abuse Registry check

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Accurate
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Initiative
• Organized
• Reliability
• Team player
• Hardworking
• Quick learner
• Proactive

Screening questions

• Do you have experience working in this field?
• Do you have the required certifications listed in the job posting?

Employment terms options

• Day

Health benefits

• Dental plan
• Health care plan

Financial benefits

• As per collective agreement

Other Benefits

• Parking available