Executive Assistant

Who you are

• You have 3-5 years of experience in an executive administrative role at a global tech company, with direct EA experience supporting VP-level or above executives in the fields of Product Management and/or Engineering
• You collaborate easily across teams. You work well with other EAs and stakeholders within Product, Engineering, Finance, and Workplace teams – building relationships to make things happen
• You have exceptional communication skills—written, verbal, and interpersonal
• You exercise discretion and confidentiality with sensitive information
• You possess strong attention to detail—accuracy in numbers, logistics, and communication
• You have proven success in planning and executing team offsites, all-hands, or large-scale events
• You are proficient in Google Workspace – direct experience working with Gmail, Google Calendar, Docs, Sheets, Slides and all of their interconnected features
• Proficiency with Google Gemini and Claude, making your own workflows automated as well as utilizing these tools to best support your executives
• Proficiency with Slack, Navan, Coupa, Envoy, and other administrative tools are necessary to be successful on this team
• You embody the company values and contribute positively to Crusoe’s culture

What the job involves

• Provide quality, timely, and detailed administrative support to Product Management leadership, including managing a complex calendar of meetings, processing expense reports, composing and preparing confidential correspondence, arranging travel, and ensuring stakeholder awareness in support of these activities
• Manage and support calendar coordination for your leader’s direct reports, ensuring alignment across team, cross-functional, and external meetings
• Thoughtfully manage scheduling requests to ensure effective time management for executives
• Improve internal and external meeting effectiveness by gathering and tracking key discussion topics, decisions, and action items to develop agendas, document meeting notes, and ensure follow-through
• Lead planning and execution of leadership offsites, Product All-Hands, team events, and gatherings owning logistics, vendor coordination, agenda development, and on-site support
• Identify, design, and implement new processes and solutions to improve team collaboration, efficiency, productivity, and communication
• Work closely with other EAs to coordinate corporate travel, conference registrations, and office/company/industry-wide events and activities
• Perform occasional personal tasks and errands for leadership as needed
• Handle other clerical or administrative duties as assigned
• Be accessible and available during the traditional work week, with occasional flexibility outside standard hours for urgent matters

Benefits

• Health & wellbeing: Comprehensive health benefits designed to support your overall wellness
• Time away: Paid time off for vacations, family bonding, and unexpected needs
• 401(k) match: Build your financial future with our 401(k) matching program
• Mental wellness: Resources and support for your emotional wellbeing and navigating life's challenges