Executive Assistant

We are seeking an experienced Executive Assistant for an urgent temporary opportunity supporting senior leadership within a fast-paced business.
This role will suit a highly organised and proactive professional who can hit the ground running, manage competing priorities and provide reliable support at a senior level. You’ll need to be comfortable working with senior stakeholders, communicating confidently and keeping things on track when priorities change.
Key Responsibilities

• Manage the GM’s diary, appointments and competing priorities
• Coordinate meetings, appointments and scheduling requirements
• Arrange domestic and international travel and accommodation bookings
• Prepare agendas, take minutes and follow up on actions
• Provide high-level administrative support to senior leadership, including GM and MD-level stakeholders
• Manage correspondence and ensure communication is clear and timely
• Anticipate requirements, identify potential issues and respond to changing priorities
• Maintain accurate records and support the smooth day-to-day running of the office

About You

• Previous experience as an Executive Assistant
• Strong diary management, meeting coordination and minute-taking skills
• Experience coordinating travel and accommodation arrangements
• Excellent organisation and time management, with the ability to juggle competing demands
• Confident communication skills and the ability to work effectively with senior stakeholders
• A calm, level-headed approach, with the ability to adapt when plans change and manage sensitive situations with discretion
• Proactive, dependable and comfortable working autonomously
• Available to commence at short notice and commit to a full-time, onsite role in Mulgrave

The Opportunity
This is an excellent opportunity for an experienced EA who enjoys a busy environment, can quickly get across new systems and processes, and takes pride in keeping senior leaders organised and supported.
The assignment is for a minimum of 3 months, with potential for extension.
Next Steps
If you're an experienced Executive Assistant available at short notice, we'd love to hear from you. Apply now or contact Joni Gilbertson on [03 9535 2113](tel:03 9535 2113) for a confidential discussion.