Executive Assistant

This role is perfect for someone who enjoys a challenge and is looking for career development.

Tō kamupene hou | Your new company

Join a well-established and highly respected professional services business where no two days are the same. This is an exciting opportunity for an experienced Executive Assistant who enjoys being the trusted right-hand support to a senior leader while playing a key role in keeping the wider office running smoothly.

Working in a fast-paced and collaborative environment, you'll manage complex schedules, coordinate meetings and travel, handle confidential correspondence, and act as a central point of contact for both internal and external stakeholders. You'll be someone who enjoys anticipating needs, solving problems before they arise, and ensuring everything operates seamlessly behind the scenes.

Tō tūranga hou | Your new role

This is a varied and fast-paced position where you'll act as the trusted support to senior leadership while ensuring the smooth day-to-day operation of the office. Your responsibilities will include:

• Managing complex diaries, inboxes, meetings, and appointments
• Coordinating travel, accommodation, and other logistics
• Preparing and editing correspondence, reports, presentations, and documents
• Acting as a key point of contact for clients, contractors, and stakeholders
• Handling enquiries and resolving issues in a professional and timely manner
• Maintaining accurate records, filing systems, and confidential information
• Providing reception support, including answering and directing calls
• Assisting with meeting room coordination and general office administration

You'll thrive in this role if you enjoy being the person who keeps everything running smoothly behind the scenes. A proactive approach, strong attention to detail, and the ability to manage competing priorities will be key to your success.

Ngā uara me ngā pūkenga e angitu ai koe | What you'll need to succeed

• Proven experience as an Executive Assistant, Personal Assistant, or senior administrator

• Exceptional organisational and time management skills

• Strong written and verbal communication skills

• Confident managing multiple priorities and competing deadlines

• Professional, proactive, and highly service-focused

• Comfortable interacting with senior stakeholders and external clients

• Strong attention to detail and commitment to quality

• Ability to work independently and maintain strict confidentiality

  You'll also be comfortable working independently, handling confidential information, and taking ownership of tasks from start to finish.

Ngā hua ka whiwhi i a koe | What you'll get in return

Along with career development opportunities, this is a chance to join a stable and professional organisation where your contribution will be highly valued. You'll enjoy a varied role with significant autonomy, exposure to senior leadership, and the chance to become an integral part of a close-knit team.

Me aha koe ināianei | What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.