Executive Assistant

About the Company

We are a global manufacturing company operating across multiple regions and serving a diverse customer base. We are seeking a highly capable Executive Assistant to support a senior executive in a fast-paced, complex business environment.

Position Summary

The Executive Assistant serves as a trusted business partner to a member of the executive leadership team, ensuring seamless execution of key priorities and day-to-day operations. This highly visible role requires exceptional judgment, discretion, executive presence, and the ability to manage complex priorities while working with senior leaders, customers, board members, and external stakeholders.

The successful candidate is proactive, resourceful, highly organized, and able to anticipate needs before they arise. This individual will manage confidential information, coordinate critical business activities, and ensure important commitments are executed effectively.

Key Responsibilities

• Serve as a trusted partner to a senior executive, anticipating needs and ensuring focus on the highest-priority business objectives.
• Manage a complex calendar, balancing strategic priorities, meetings, travel, and executive commitments.
• Coordinate domestic and international travel, including itineraries, accommodations, transportation, and contingency planning.
• Support interactions with the company's Board and executive leadership team, including meeting coordination, materials preparation, and logistics.
• Prepare briefing materials and ensure leadership meetings are organized, effective, and actionable.
• Manage communications and incoming requests, exercising sound judgment regarding priorities and responses.
• Coordinate executive meetings, leadership events, customer visits, and other high-profile engagements.
• Manage administrative processes including expenses, invoices, approvals, records management, and executive correspondence.
• Build strong partnerships across the organization to ensure effective communication and coordination.
• Identify opportunities to improve processes, leverage technology, and enhance executive effectiveness.

Qualifications

• Bachelor's degree preferred or an equivalent combination of education and professional experience.
• Significant experience supporting C-suite executives or senior leaders within a large, complex organization.
• Experience interacting with executive leadership teams, boards, and senior external stakeholders.
• Demonstrated expertise in calendar management, meeting coordination, and domestic and international travel planning.
• Exceptional written and verbal communication skills.
• Advanced proficiency in Microsoft 365, including Outlook, PowerPoint, Word, Excel, and Teams.
• Ability to manage highly confidential information with professionalism and discretion.
• Proven ability to manage multiple high-priority activities while maintaining accuracy and responsiveness.
• Flexibility to support business needs outside traditional working hours when required.

What Makes You Successful

• Exceptional judgment and discretion.
• Ability to anticipate needs and proactively resolve issues.
• Strong prioritization and decision-making skills.
• Executive presence and professionalism.
• Outstanding organizational skills and attention to detail.
• Ability to remain composed under pressure and adapt to changing priorities.
• Excellent relationship-building and communication capabilities.
• A continuous improvement mindset with a willingness to adopt new technologies and tools