Executive Assistant

Who we are

Ventós Group is an international company specialized in the distribution and production of Essential Oils & Aroma Chemicals with the Head Quarters located in Sant Just Desvern, Barcelona, Spain. The group has 10 subsidiaries around the world.

We believe our people are our most important asset, so we'll offer you a dynamic international working environment with constant opportunities for development.

Currently we need to reinforce our team by incorporating an Executive Assistant.

Your Role

• Provide direct assistance to the Europe & Asia Managing Director, helping coordinate daily administrative and operational activities.
• Coordinate schedules, meetings and travel arrangements, ensuring smooth and efficient day-to-day planning.
• Assist in preparing reports, presentations and other business materials.
• Perform other administrative and organizational tasks, contributing to the smooth running of daily operations.
• Provide administrative support to the Sales team, assisting with sales order entry, order documentation and internal follow-ups to help ensure accurate and efficient order processing.
• Maintain and update internal databases with accurate order details and relevant business information.
• Leverage AI tools such as ChatGPT and other digital platforms in day-to-day tasks to optimize processes, improve efficiency and identify smarter ways of working.

Your Skills and Experience

• Previous and recent experience (at least 2 years) in functions related
• Training in international trade or other relevant fields
• Languages: High level Spanish and English.
• Strong organizational and multitasking skills
• Comfortable with new technologies and digital platforms, with a genuine interest in exploring and adopting new tools.
• Proactive and detail-oriented mindset

Additional Information

We offer a benefits package which includes:

• Option to work remotely 1 whole day and 2 afternoons per week
• Flexible working hours
• Free language classes depending on the needs and other training courses
• Health Insurance
• Common spaces for after work activities
• Meal and breakfast service partially subsidized by the company
• Corporate paddle tennis court for employees and family members

Do you think your professional profile fits and this could be a good project for you? Send us your application and tell us why!