Executive Assistant

Job Requirements

Do you want to help create the future of healthcare? Our name, Siemens Healthineers, was selected to honor our people who dedicate their energy and passion to this cause. It reflects their pioneering spirit combined with our long history of engineering in the ever-evolving healthcare industry.

We offer you a dynamic environment with opportunities to go beyond your comfort zone in order to grow personally and professionally. Sound interesting?

Then come and join our team as

EXECUTIVE/PERSONAL ASSISTANT

You will primarily support our two managing directors in a complex and continously changing environment. You will be also a member of our excellent team with covering the following duties:

• Filing and forwarding incoming post mails (only a few) to recipients; handling outgoing post mails;
• Managing the signature books of our two executives;
• E-mail tracking / monitoring, setting reminders, preparing responses in pre-agreed cases;
• Managing the calendars of executives, organizing discussions and meetings;
• Coordination, control and registration of deadlines related to the activities of managers;
• Maintaining contact with the manager's external partners, as well as with the organization's internal employees and managers of other units;
• Preparation of management presentations (mainly in English, sometimes in Hungarian);
• Organizing business trips for the two managers, mainly abroad, sometimes in-country;
• Creating/handling expense reimbursements for the managers (via company tool);
• Welcoming guests; preparing the meeting rooms for discussions;
• Minor procurement tasks (e.g. office supplies, company kitchen orders, weekly fruit days);
• dealing with matters related to company cars with the fleet service provider;
• asset management: preparation of asset acceptance, handover, transfer documents (keeping inventory up to date);
• in some cases supporting the managers in minor private matters;
• other tasks arising in the life of the company can add color to the scope of duties.

Work Experience

• Experience in similar positions (if you have some years at multinational companies, it is a plus)
• Fluent English and Hungarian proficiency
• Strong MS 365 experience (Word, Excel, Outlook, PowerPoint, Teams etc.)
• BSc or MSc degree preferable, depending on your experience
• Dynamic, determined and cooperative personality
• Flexibility
• Good verbal and written communication skills

Benefits

• Position at a stable, at one of the world leading companies of a constantly evolving industry
• Good compensation package
• Yearly bonus
• Cafeteria
• Private life and health insurance
• 2 days home office