Executive Assistant

Pacron is seeking an experienced Executive Administrative Assistant to assist our Chief Executive Officer and ensure a smooth flow of communication between the executive and administrative teams. This person will work closely with other administrative staff to coordinate meetings, schedule travel, create and organize reports, manage events and projects as well as manage incoming and outgoing correspondence. The most successful candidates will be highly organized, detail-oriented and enthusiastic about working with a fast-paced and high-level team.

Key responsibilities

• Manage the CEO's business and personal email inboxes: sort, prioritize, flag urgent matters, draft responses and

reply when authorized.

• Manage business and personal calendars, meetings, appointments, travel and reservations.
• Handle personal errands, purchases, family-related logistics and administrative items as requested.
• Prepare agendas, meeting notes, presentations, correspondence and follow-up summaries.
• Track assignments to department leaders, deadlines, decisions and outstanding requests.
• Coordinate with executives and outside contacts while protecting confidential information.
• Organize the CEO's daily priorities and proactively escalate urgent matters.
• Obtain authorization for consequential communications, financial commitments and sensitive disclosures.

Candidate requirements

• Experience supporting a CEO, founder or senior business owner.
• Comfortable handling both executive business support and personal assistant tasks.
• Strong Outlook, Teams, organization, writing, confidentiality and follow-through skills.
• Available to work from the Brooklyn office.

Job Type: Full-time

Pay: $70,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Vision insurance

Experience:

• QuickBooks: 1 year (Preferred)
• Executive or Personal Assistance: 2 years (Required)

Work Location: In person