Executive Assistant

Picture This! Painting exists for one reason:

To set the standard for premium painting in London.

Our mission is to deliver exceptional craftsmanship, disciplined execution, and a professional client experience.

We are building toward a clear vision: To become Londons’s most respected painting company; known for excellent quality, structured operations, and a team that delivers consistent integrity at a premium level.

We work with homeowners, business owners, and property managers who expect professionalism, clear communication, and reliable results. Behind every successful project is a strong operational foundation, which is where this role plays an important part.

Position Overview

The Executive Assistant works closely with leadership to help keep the company organized, responsive, and operating smoothly day to day.

This role supports communication, scheduling, administrative systems, and internal organization. The right person will help ensure that projects, client interactions, and internal operations run efficiently and professionally.

This position is ideal for someone who enjoys creating structure, staying organized, and supporting a growing company that values professionalism and high standards.

Core Responsibilities Communication & Client Support

• Manage incoming emails and inquiries
• Respond to client questions and direct requests appropriately
• Coordinate scheduling for estimates, consultations, and production
• Help ensure every client interaction reflects Picture This! Painting’s professional standards

Administrative Organization

• Maintain organized digital records and documentation
• Assist with preparing proposals, documents, and reports
• Support internal systems such as CRM updates and project tracking
• Help maintain consistency in company processes and communication

Scheduling & Coordination

• Assist with managing calendars for leadership and key team members
• Coordinate appointments, meetings, and internal check-ins
• Help ensure schedules stay organized and efficient

Operational Support

• Assist with internal documentation and process organization
• Help prepare materials for projects, meetings, or client communication
• Support leadership in keeping systems organized as the company grows

Who This Role Is For

• Highly organized and detail-oriented
• Strong written and verbal communication skills
• Professional and reliable
• Comfortable managing multiple tasks and priorities
• Calm and steady in a fast-moving environment
• Takes pride in helping things run smoothly behind the scenes

Experience in administrative support, operations coordination, or executive assistance is an asset.

Why Join Picture This! Painting?

• Work with a growing local company focused on professionalism and quality
• Opportunity to play a meaningful role in a growing organization
• Supportive team culture built around respect and accountability
• Room to grow as the company continues to expand

We believe that great companies are built not only by great tradespeople, but also by strong operational support behind the scenes.

Compensation

• $20-$24 starting wage
• Bi-weekly payroll
• Consistent hours with a stable schedule
• Opportunity for increased responsibility as the company grows

Apply Today

If you enjoy organization, communication, and helping a professional team operate at a high level, we’d love to hear from you.

Job Types: Full-time, Part-time, Freelance, Internship / Co-op

Contract length: 12 months

Pay: $20.00-$24.00 per hour

Application question(s):

• Why do you believe you align with this role and the company?
• What prior experience do you have that could be relevant to this role?

Language: Fluent English (required)

Work Location: Remote

Job Type: Full-time

Pay: $20.00-$24.00 per hour

Pay: $20.00-$24.00 per hour

Expected hours: 40.0 per week

Application question(s):

• Why do you believe you align with this role and the company?
• What prior experience do you have that could be relevant to this role?

Work Location: Remote