Executive Assistant

Executive Assistant

Location: Pensacola, FL 32514
Work Model: 100% On-site
Pay Rate: $25 per hour
Work Schedule: Monday–Thursday, 7:30 AM–5:30 PM
Travel Required: No
Interview Process: Two virtual interview rounds, with cameras on

Position Overview

The Executive Assistant will support the day-to-day operations of the Customer Experience Center, ensuring smooth coordination of executive schedules, meetings, facility tours, and visitor experiences. This role requires a highly organized, detail-oriented professional with strong administrative skills, excellent communication, and a customer-service mindset.

Key Responsibilities

• Manage daily operations of the Customer Experience Center, including scheduling and logistics.
• Coordinate meeting rooms, reservations, and facility resources to prevent scheduling conflicts.
• Arrange catering, room setup, and other visitor requirements to ensure spaces are ready for meetings and events.
• Provide visiting guests with travel information, including hotel recommendations, transportation options, and airport logistics.
• Coordinate facility tours and maintain the Tour Ambassador roster, including availability and coverage.
• Prepare tour materials and communicate with visitors, ambassadors, and internal stakeholders.
• Maintain employee communication boards and ensure information is accurate and up to date.
• Manage calendars and scheduling for local executives, resolving conflicts and prioritizing requests.
• Prepare, format, and update PowerPoint presentations for leadership meetings, business reviews, and visitor presentations.
• Provide general administrative support to local leadership and the Customer Experience Center team.

Required Qualifications

• Proven experience as an Executive Assistant, Administrative Assistant, or in a similar administrative or coordination role.
• Strong proficiency in Microsoft Office, particularly PowerPoint, Outlook, Word, and Excel.
• Excellent calendar management, scheduling, organizational, and multitasking skills.
• Strong written and verbal communication skills with a professional demeanor.
• High attention to detail in document preparation, presentation formatting, and logistics coordination.
• Ability to work independently, exercise sound judgment, and handle confidential information with discretion.
• Strong interpersonal skills and a customer-focused, hospitality-minded approach.

Preferred Qualifications

• Experience coordinating corporate events, facility tours, or visitor programs.
• Familiarity with room and resource booking systems such as Outlook Room Booking, EMS, or Robin.
• Experience managing ambassador programs, volunteer rosters, or cross-functional schedules.
• Basic graphic design or presentation layout skills.
• Experience supporting multiple executives simultaneously.
• Familiarity with catering coordination and vendor management.
• Experience in manufacturing, energy, or industrial environments.

Work Environment

This is a fully on-site position at the Customer Experience Center in Pensacola, Florida. The role requires regular interaction with executives, employees, customers, and visiting guests in a fast-paced environment.

Pay: $25.00 per hour

Expected hours: 40.0 per week

Experience:

• Administrative: 1 year (Preferred)
• Calendar management: 1 year (Preferred)
• Microsoft Office: 1 year (Preferred)
• Microsoft PowerPoint: 1 year (Preferred)

Work Location: In person