Executive Assistant

We are currently recruiting for an international law firm based in Luxembourg seeking an experienced Executive Assistant to support a senior member of its legal team.

This position offers the opportunity to work in a demanding, international environment where organisation, discretion and the ability to anticipate needs are essential.

Your responsibilities

In this role, you will contribute to the smooth running of daily activities by providing high-level administrative and organisational support. Your responsibilities will include:

• Managing s chedules, arranging appointments and coordinating meetings with internal and external stakeholders.
• Organising business trips and handling the practical arrangements associated with professional commitments.
• Acting as a point of contact for clients , colleagues and external service providers.
• Drafting, formatting and proofreading correspondence , presentations and other professional documents.
• Keeping contact information and internal records up to date.
• Preparing and following up on administrative formalities and submissions to the relevant Luxembourg authorities.
• Supporting the coordination of projects , events and other activities as required.

The ideal candidate

You will bring a strong administrative background, excellent organisational skills and the ability to operate effectively in a fast-paced professional environment.

The following experience and qualities will be important:

• At least 4 years of experience in executive assistance, senior administrative support or a similar position.
• Previous exposure to a law firm or another demanding professional services environment .
• Full professional proficiency in French and English ; German would be an additional advantage.
• Strong command of Microsoft Office, particularly Outlook, Word, Excel and PowerPoint.
• A proactive and dependable approach, with the judgement required to handle sensitive matters.
• The ability to work independently while maintaining effective relationships with different stakeholders.

Why consider this opportunity?

Joining an international legal practice will allow you to work closely with senior professionals and play an important role in the organization of their daily activities. The position combines relationship management, coordination and administrative responsibilities, offering a varied role for someone who values precision, initiative and professional collaboration.

Interested?

If you are considering a new challenge in Luxembourg, feel free to get in touch for a confidential discussion.

All enquiries will be handled with discretion.