Executive Assistant

Job Overview

We are seeking a highly organized Executive Assistant to join our team.

In this vital role, you will provide comprehensive administrative support to senior executives, ensuring smooth daily operations and efficient workflow. Your proactive approach, EXCEPTIONAL organizational skills, and ability to manage multiple priorities will help drive our company's success. This position offers an exciting opportunity to be at the heart of our organization, facilitating communication, coordinating schedules, and managing essential office functions with enthusiasm and professionalism.

Duties

• Manage complex calendars and schedule appointments, meetings, and travel arrangements for executives
• Be HIGHLY proficient with standard consumer technology
• Prepare, proofread, and format correspondence, reports, presentations, and other documents using Microsoft Office and Word processing software
• Organize and maintain filing systems—both digital and physical—to ensure easy retrieval of information
• Support personal assistant duties such as managing personal appointments or errands as needed
• Facilitate effective communication within the organization through phone etiquette and professional interaction
• Assist with event planning, meeting logistics, and preparing agendas or materials as required

Skills

• Proven experience as an Executive Assistant or in a similar administrative role with office management responsibilities
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) along with excellent typing and proofreading skills
• Familiarity with productivity software such as AI, spreadsheets for data organization and analysis
• Exceptional organizational skills with keen attention to detail; able to prioritize tasks effectively
• Technical proficiency with computer literacy including data entry, filing systems, and office equipment operation
• Ability to manage calendars efficiently while maintaining flexibility for changing priorities

We value proactive individuals who thrive on supporting leadership while fostering a positive office atmosphere.

Pay: $57,700.00 - $64,600.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: Hybrid remote in Knoxville, TN 37919