Executive Assistant

Blue Star Benefits is hiring a proactive, detail-oriented, and tech-savvy Executive Assistant to support a busy professional with calendar and email management, travel planning, administrative tasks, research, and day-to-day organization. We're looking for someone who is comfortable using AI tools and modern technology to improve efficiency, streamline workflows, and stay ahead of priorities.

This part-time role — approximately 10 to 15 hours per week — is ideal for someone who is highly organized, resourceful, and enjoys finding smarter ways to get things done.

What You'll Do

• Manage calendar and email — scheduling meetings, coordinating appointments, prioritizing requests, and keeping communications organized.
• Coordinate travel arrangements, including researching and booking flights, accommodations, and ground transportation; preparing detailed itineraries; and managing travel logistics to ensure smooth, well-organized trips.
• Use AI tools such as ChatGPT and other productivity platforms to assist with research, drafting communications, summarizing information, and streamlining administrative tasks.
• Conduct research, gather information, and prepare clear, concise summaries to support projects and decision-making.
• Organize documents, files, and digital information to ensure easy access and efficient workflows.
• Assist with correspondence, meeting preparation, follow-ups, and general administrative support.
• Track tasks, deadlines, and priorities to ensure important items are completed on time.
• Identify opportunities to use AI and other technology to simplify repetitive tasks and improve productivity.
• Anticipate needs, take initiative, and proactively solve problems with minimal supervision.
• Support a variety of administrative and special projects as needed.

What We're Looking For

• Highly detail-oriented, organized, and dependable.
• Comfortable and experienced using AI tools, particularly ChatGPT, to support everyday work and improve productivity.
• Tech-savvy, with the ability to quickly learn new software, applications, and digital tools.
• Strong calendar management, email management, and administrative skills.
• Proactive and resourceful — able to anticipate needs, take ownership of tasks, and work independently.
• Excellent written and verbal communication skills.
• Strong research skills and the ability to organize and summarize information clearly.
• Comfortable managing multiple priorities and adapting to changing needs.
• Discreet and trustworthy when handling confidential business and personal information.
• Experience with Google Workspace, Microsoft Office, and other productivity tools preferred.
• Experience coordinating travel arrangements and managing itineraries preferred.
• Previous experience in personal assistance, executive support, office administration, or a similar role preferred.
• Knowledge of QuickBooks Online (QBO) is a plus, but not required.

Schedule & Logistics

• Approximately 10–20 hours per week, with a set part-time schedule (days and times coordinated together).
• In-person role based in Kansas City, MO.
• Some scheduling flexibility may be required depending on business needs.

Compensation

Starting at $23/hour, based on experience.

How to Apply

Send your resume and a short note highlighting your relevant administrative experience, familiarity with AI tools, and how you've used technology to improve productivity or streamline tasks.

Applications will be reviewed on a rolling basis.

Blue Star Benefits is an equal opportunity employer.

Pay: From $23.00 per hour

Expected hours: 10.0 – 15.0 per week

Benefits:

• Flexible schedule

Work Location: In person