Executive Assistant

Executive Assistant

CURIE (Canadian Universities Reciprocal Insurance Exchange) delivers cost effective, and solutions based, commercial insurance and risk management services to its members; Canadian post-secondary institutions in 9 provinces across the country. CURIE has offices in Ontario and Calgary, Alberta, and this opportunity is for our Alberta office. The successful candidate will be based in Alberta, preferably in the Edmonton or Calgary area.

We are looking for a highly organized, resourceful, and service-oriented Executive Assistant & Office Administrator to provide confidential support to the CEO and senior leadership and help keep our office running smoothly. This role is well suited to someone who anticipates needs, manages competing priorities with confidence, and builds strong working relationships with colleagues and stakeholders.

Key Responsibilities

• Manage calendars, meetings, travel, expenses, correspondence, and priorities for the CEO, with administrative support to senior leadership as assigned.
• Act as Board Administrator, coordinate Advisory Board and committee meetings, including schedules, agendas, meeting packages, minutes, action items, and logistics.
• Serve as a professional first point of contact for staff, subscribers, visitors, vendors, and other stakeholders.
• Oversee day-to-day office administration, including reception, voicemail, supplies, shared spaces, property-management matters, couriers, mail, records, invoices, and incoming cheques.
• Prepare, proofread, format, and organize professional correspondence, presentations, reports, and briefing materials.
• Monitor deadlines and follow-up items, resolve routine administrative issues, and escalate matters appropriately.

Qualifications

• Post-secondary education in office administration, business administration, communications, or a related field, or an equivalent combination of education and experience.
• At least five years of progressively responsible administrative or executive-assistant experience.
• Experience supporting senior executives and coordinating meetings, travel, events, vendors, records, and office operations.
• Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint or OneDrive.
• Strong written and verbal communication skills, with demonstrated ability in proofreading, formatting, minute-taking, and professional correspondence.
• Excellent organization, judgement, discretion, attention to detail, and follow-through.
• A collaborative, adaptable, and service-oriented approach.
• Experience supporting Boards or committees is required. Experience in insurance, financial services, or a member-based organization is an asset.

Compensation

At CURIE, our collaborative, energetic culture is grounded in our guiding principles and our commitment to diversity, equity, inclusion, accessibility, growth and mobility. As an equal opportunity employer, we offer competitive compensation packages, robust benefits and professional growth opportunities aimed at helping to improve our employee’s lives and careers.

We would like to thank all applicants in advance for their interest, but only those selected for an interview will be contacted.

Job Types: Full-time, Permanent

Benefits:

• Company events
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care
• Wellness program

Education:

• Bachelor's Degree (preferred)

Experience:

• Board Administrator: 3 years (required)
• Executive Assistant to C-suite Executives: 5 years (required)

Work Location: Hybrid remote in Burlington, ON L7L 6W6