Executive Assistant

Job Title : Executive Assistant – Office of the CEO

Location : 171 Ashley Ave Charleston, SC

Duration: 8 Weeks contract

Schedule: Part-time | Thursdays and Fridays, 8 hours per day (16 hours/week); exact shift hours pending

Contract: Temporary FMLA coverage, approximately 8 weeks, anticipated through December 31, 2026

Start Date: ASAP

Important Call Outs:

• Fixed Thursday/Friday onsite availability required.

• Short-term assignment; no permanent conversion currently anticipated.

Experience:

• Prior executive administrative support experience required, with direct CEO/C-suite support strongly prioritized.

• Initial sourcing target: 3+ years of direct CEO/C-suite executive support (minimum years pending client confirmation).

CERTIFICATIONS: None specified.

Technical Skills:

• Demonstrated hands-on management of complex executive calendars; strong Microsoft Outlook calendar proficiency.

• Microsoft Teams, PowerPoint, and other Microsoft Office proficiency are preferred; exact requirements pending confirmation.

OTHER REQUIREMENTS: Ability to work onsite every Thursday and Friday, start quickly, handle confidential executive information with discretion, and independently manage shifting priorities. Healthcare or academic medical center executive support experience preferred for sourcing, not confirmed as required.

Key Responsibilities

• Independently manage a complex CEO executive calendar, coordinate meetings, resolve scheduling conflicts, and prioritize competing demands.

• Coordinate internal and external meetings involving executive leaders and cross-functional stakeholders.

• Communicate professionally and discreetly with executive leadership, administrative partners, and other stakeholders.

• Prepare and organize meeting agendas, presentation materials, notes, decisions, and follow-up items as assigned.

• Provide administrative coordination for executive priorities and time-sensitive requests, ensuring accurate communication and follow-through.

• Assist with leadership meeting logistics, including Microsoft Teams coordination and presentation support, as needed.

• Provide additional executive administrative and special-project support as directed during the temporary assignment