Executive Assistant

POSITION SUMMARY:

The Executive Assistant will provide high-level administrative support to the President and Executive Team. Position is in a highly visible area, and therefore, strong interpersonal and communication skills are a must. Handles or assists with administrative matters of a confidential nature, frequently involving sensitive internal and/or external contact. Assists with coordination of workload among the Administrative support staff when needed. Makes recommendations for change in clerical and/or office procedures, as appropriate.

JOB RELATIONSHIPS:

• Reports to the President of Urology Austin and other executive team members.
• Maintains extensive contact with Urology Austin Corporate Executive Team, providers, and office staff to provide administrative assistance where needed.

ESSENTIAL SKILLS AND EXPERIENCES:

• High school diploma and bachelor’s degree required
• Master’s in Business Administration and/or Health Administration preferred.
• At least five years of related experience required.
• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Able to maintain confidentiality within the company.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software

ESSENTIAL JOB RESPONSIBLITIES

• Functions as Executive Assistant to the President of Urology Austin, making decisions, interpreting protocol, recommending office policy.
• Provides high-level administrative support and assistance to the President and Executive Team.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for Executive staff.
• Arranges travel and accommodations for Executives and Providers.
• Schedules meetings on behalf of executives, retrieves transcriptions and recording minutes via TEAMS.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
• Serves as a coordinator for all leadership meetings.
• Communicates with third party Marketing Firm to ensure smooth implementations and information to all staff.
• Coordinates activities of the office support personnel within Urology Austin.
• Sets up and maintains a variety of office files, to include contracts and leases.
• Works with attorneys and consultants’ and other professionals within the community and maintains current knowledge of special projects and general activities related to them.
• Works with Credentialing Team to ensure all providers are fully credentialed and keeps records secure and confidential.
• Performs additional duties as assigned by Urology Austin President.