Executive Assistant

Job Title: Sr Administrative Assistant

Location: 51 Madison Avenue, Manhattan, NY, 10010 (Hybrid - 3 Days on site)

Duration: 3 months Contract potential extension and/or conversion

• Must require: Coordinates multiple calendars with exceptional accuracy, ensuring seamless scheduling and conflict-free meeting management.
• *Candidates must have strong calendar management and scheduling experience, with exceptional attention to detail. The ideal candidate can effectively manage multiple calendars, balance competing priorities, and coordinate meetings seamlessly across diverse schedules while maintaining a high degree of accuracy.

Job Description:

• This challenging Senior Administrative Assistant position provides comprehensive administrative support for the Corporate Development and Strategy team. The role requires coordinating multiple activities simultaneously and supporting the efficient operation of the department. The successful candidate must be able to effectively manage competing priorities and collaborate professionally with individuals at all levels of the organization, as well as with external parties.
• The ideal candidate will have excellent organizational skills and exceptional attention to detail; strong verbal and written communication skills; flexibility and agility to adapt as priorities change; the ability to work effectively and collaboratively with other administrative assistants; and a demonstrated ability to handle highly confidential information with discretion and sound judgment.

Responsibility:

• Administrative Planning & Execution : Coordinate across multiple leaders’ calendars for seamless execution, including:
• Lead heavy meeting scheduling and logistics activities for a team of five senior leaders in an effective and proactive manner;
• Coordinate logistics for all meetings including IT, room set-up, and catering as needed;
• Travel & Expense – Coordinate travel reservations, prepare travel expense reports, and process invoices in a timely and accurate manner.
• Team Support : Support the overall CD&S team, as needed. This may include (but not limited to) coordinating logistics for team events (venue, room, food, etc.), ordering supplies/snacks, and helping with special events.
• Relationship Management : Develop and maintain strong relationships with other Executive Assistants; including providing back-up when needed.
• Continuous Improvement
  • Demonstrated proficiency with, or strong interest in learning, emerging AI‑enabled tools and technologies to enhance administrative efficiency and support departmental operations.
• Flexibility : Remain flexible if priorities change and maintain involvement in a wide variety of tasks based on business demands that arise. Own ad-hoc administrative tasks (e.g., compliance approvals, applause recognition reporting).

Requirement:

• Minimum of 8 years of experience supporting senior level executives in a corporate environment Excellent organizational skills and attention to detail. Strong follow up skills
• Strong interpersonal skills with a high level of professionalism
• Excellent written and verbal communication skills
• Ability to prioritize and multi-task
• Possesses a sense of urgency
• Ability to maintain confidentiality, good judgment and diplomacy
• High proficiency in Microsoft Outlook, Word, PowerPoint, and Excel, along with travel reporting and invoicing applications
• Bachelor’s degree preferred