Executive Assistant

Role Summary

We're looking for an organized and proactive Executive Assistant to support our senior leadership. You'll manage schedules, communications and travel, and keep day-to-day operations running smoothly.

Key Responsibilities

• Manage the executive's calendar: scheduling, prioritizing and coordinating meetings across time zones
• Screen and manage email and incoming requests, drafting responses where appropriate
• Plan and organize business travel, including flights, accommodation, visas and detailed itineraries
• Prepare meeting agendas, briefing notes and follow-up summaries, and track action items to completion
• Act as the main point of contact between the executive and internal teams, clients, partners and board members
• Prepare reports, presentations and documents, and process expense reports
• Organize company events, leadership meetings and off-sites

Required Qualifications

• 2+ years of experience as an Executive Assistant, Personal Assistant or in a similar role, ideally supporting C-level executives
• Excellent organizational and time-management skills, with the ability to juggle competing priorities
• Outstanding written and verbal communication in English
• Proven discretion and professionalism with confidential matters
• Strong proficiency with Google Workspace or Microsoft 365 (calendar, email, documents, spreadsheets, presentations)
• A proactive, problem-solving mindset and the confidence to make decisions independently
• Flexibility to occasionally work outside standard hours when needed

Preferred Qualifications

• Experience in a tech, IT or fast-growing company environment
• Familiarity with collaboration tools such as Slack, Notion, Asana or Zoom
• Experience with event planning or travel management
• Basic knowledge of project management or office administration