Executive Assistant

Role & responsibilities

• Manage leadership calendars, meetings, appointments, and daily priorities.
• Coordinate domestic and international travel, accommodation, and detailed itineraries.
• Prepare meeting agendas, Minutes of Meeting (MoMs), and maintain action trackers.
• Follow up with internal teams and stakeholders to ensure timely closure of action items.
• Coordinate communication and meetings with clients, partners, vendors, and senior stakeholders.
• Draft professional emails, correspondence, presentations, and executive summaries.
• Prepare and maintain MIS reports, trackers, and management dashboards.
• Support leadership reviews, business meetings, and special projects.
• Handle confidential documents and sensitive business information with discretion.
• Assist with expense tracking, approvals, documentation, and administrative coordination.
• Anticipate leadership requirements, identify potential bottlenecks, and proactively resolve routine issues.

Preferred candidate profile

• Bachelor's degree in Business Administration, Management, Commerce, Communications, or a related discipline.
• 35 years of relevant experience as an Executive Assistant, Personal Assistant, Executive Coordinator, or in a similar role.
• Prior experience supporting a CXO, Founder, Director, or senior leadership is preferred.
• Strong written and verbal communication skills in English.
• Proficiency in MS Outlook, Excel, PowerPoint, Word, or Google Workspace.
• Excellent calendar management, scheduling, documentation, and follow-up skills.
• Strong organizational, multitasking, and stakeholder management abilities.
• High level of professionalism, confidentiality, discretion, and attention to detail.
• MBA/PGDM or an equivalent management qualification is preferred but not mandatory.
• Experience in a fast-growing company, Design & Build, Real Estate, Consulting, Technology, or a project-based organization is preferred.
• Experience preparing management presentations, MIS reports, and leadership dashboards is an advantage.
• Familiarity with AI productivity tools for research, communication, presentations, and task management is preferred.