Executive Assistant

该职位来源于猎聘

• Manage executives’ calendars, arrange internal and external meetings, prepare agendas, take meeting minutes and track action items.

管理管理层日程，安排内外部会议，准备会议议程、记录会议纪要并跟进待办事项。

• Handle emails, phone calls and visitor reception; sort, file and securely store confidential digital and physical documents.

处理邮件、来电及访客接待；整理归档并妥善保管涉密电子及纸质文件。

• Coordinate business travel, accommodation, visa application and expense reimbursement for management.

负责管理层商务差旅、住宿、签证安排及费用报销流程。

• Draft and format presentations, reports, contracts and other business documents; compile data and perform general admin tasks.

撰写排版 PPT、报告、合同等商务文件，数据汇总及各类行政事务。

• Strictly maintain confidentiality of sensitive commercial and management information.

严格保密商业及管理敏感信息。 Additional Business Support 拓展业务支持工作

• Marketing Coordination 营销协助

Support marketing activities: event preparation, marketing material collation, vendor communication, website & social media content support, campaign logistics and marketing document filing. 协助营销活动：活动筹备、营销资料整理、对接供应商、官网及社媒内容支持、活动后勤统筹，营销文档归档。

• Licence Renewal Monitoring 证照续期管理

Maintain the company licence & certification register, track expiry dates, set advance reminders, prepare renewal documents and follow up to ensure on-time renewal and regulatory compliance.

维护公司证照台账，监控有效期，设置到期预警，准备续期资料并跟进，确保证照及时更新，满足合规要求。

• Other ad-hoc assignments: compliance document tracking, data collection, supplier liaison, cross-department project administration and other tasks assigned by leadership.

其他临时工作：合规文件跟踪、数据收集、供应商对接、跨部门项目行政支持及管理层交办的其他事项。 Requirements 任职要求

• Bachelor’s degree or above; proven experience as Executive Assistant / Secretary preferred.

本科及以上学历，有行政秘书 / 总裁助理相关工作经验优先。

• Excellent communication ,proficient in MS Office (Word, Excel, PowerPoint, Outlook).

优秀的通能力，熟练使用 Office 办公软件。

• Strong multi-tasking ability, meticulous attention to detail, good time management and priority setting under tight deadlines.

可同时处理多项任务，细心严谨，优秀时间管理能力，能在压力下合理安排工作优先级。

• High integrity, strong sense of responsibility, proactive working attitude and ability to handle confidential information.

品行端正，责任心强，工作主动，能够严守机密。

• Good interpersonal skills, team player and flexible to collaborate with various stakeholders.

良好人际沟通能力，具备团队协作精神，可灵活对接各方人员。