Executive Assistant

Role Overview:

We are seeking a highly organized, proactive, and discreet Personal Assistant to support the Dy.CEO in managing day-to-day operations, strategic engagements, and executive communications. This role is pivotal in ensuring the Dy.CEO’s time is optimized and priorities are effectively managed across internal and external stakeholders.

Educational Qualification :

Bachelor’s or Master’s degree in Business Administration, Management, or related field

Experience :

3 to 7 years of experience in executive support or strategic coordination roles.

Key Responsibilities:

🗓️ Executive Support & Calendar Management

• Plan and manage the Dy.CEO’s daily, weekly, and monthly schedule.
• Coordinate appointments, meetings, and key engagements with internal teams and external stakeholders, including government organizations.
• Prioritize tasks and ensure time optimization for the Dy.CEO.

✈️ Logistics & Travel

• Arrange travel, accommodation, and logistics for domestic and international visits.
• Plan and coordinate key site visits and strategic meetings.

📁 Documentation & Communication

• Manage and verify documents prepared by the Dy.CEO.
• Compile and organize executive communications, reports, and presentations.
• Collect inputs and material from executive committee members for Dy.CEO briefings.

📊 Reporting & Analytics

• Compile weekly reports and dashboards for submission to France leadership.
• Support business analytics and prepare decision-making dashboards.

🧭 Strategic Coordination

• Plan and arrange one-on-one meetings with senior leadership.
• Facilitate employee feedback mechanisms for the Dy.CEO.
• Create and maintain a network of key contacts relevant to the Dy.CEO’s role.

🖥️ Presentation & Content Development

• Prepare high-quality presentations for internal reviews and external engagements.
• Assist in drafting strategic documents and communication material."

Mandatory Skills :

Executive Calendar Management, Documentation & Verification, Presentation & Content Development, Communication & Interpersonal Skills, MS Office Suite

Desired Skills :

Digital Tools - Teams, Power BI, Canva, Video editors, Contact Development - LinkedIn, Report Compilation, Business Analytics, Government & External Liaison, Strategic Planning & Coordination