Executive Assistant

[URGENT HIRING]

About Us

Your Desk is a fast-growing real estate enterprise operating across multiple verticals: sub-leased office spaces, managed office spaces, real estate consultancy, corporate interior designing, and co-working spaces.

Our teams work across sales, operations, design, and consultancy to deliver customised and curated solutions for various office needs.

About the Role: "Executive Assistant"

The Executive Assistant works closely with the senior management team and serves as the central point of coordination between leadership, internal teams, clients, and partners. This role plays a key part in keeping the business running smoothly across all verticals.

We are looking for a proactive, reliable, and highly organised Executive Assistant to manage the day-to-day priorities of the management team. This role is a blend of administrative support and business coordination. The ideal candidate will be equally comfortable managing a busy calendar and following up on business-critical tasks across teams.

Key Responsibilities

Executive Support & Scheduling

• Manage the calendar, appointments, meetings, and travel arrangements of the management team.
• Screen and handle calls, emails, and requests, prioritising what needs immediate attention.
• Prepare agendas, take minutes of meetings, and track action items to closure.
• Prepare reports, presentations, MIS, and documents for management review.
• Handle confidential information with the highest level of discretion.

Coordination & Follow-ups

• Act as the point of contact for clients, brokers, vendors, and partners on behalf of the management.
• Support the scheduling and coordination of client meetings, site visits, and property tours.
• Assist with event planning and logistics for internal and external events.

Administration & Operations

• Maintain organised records of contracts, agreements, proposals, and important documents.
• Coordinate with the accounts team on invoices, payment follow-ups, and expense tracking.
• Support HR with hiring coordination, interview scheduling, and onboarding where required.
• Assist with research on market trends, competitors, and business opportunities as needed.
• Take on special projects and ad hoc tasks as assigned by management.

Qualifications

• Graduate in any discipline (mandatory).
• [1-3] years of experience as an Executive Assistant, Personal Assistant, or in a similar coordination role, preferably in real estate, co-working, hospitality, or a startup environment.

Skills & Competencies

We are looking for driven professionals who combine strong organisational rigour with sound judgment. The ideal candidate will demonstrate:

• Strong verbal and written communication skills, with professional email etiquette.
• Proficiency in MS Office (Excel, Word, PowerPoint), Google Workspace, and general computer skills.
• Excellent time management, with the ability to prioritise and multitask in a fast-paced environment.
• Integrity, confidentiality, dependability, accountability, and a strong work ethic.
• Strong follow-up discipline and the ability to get things done without constant supervision.
• A professional presence and the ability to interact confidently with clients and senior stakeholders.
• A problem-solving mindset with attention to detail and a high sense of ownership.

Job Type: Full-time, Permanent

Work Location: In person, Gurugram, Haryana (reliably commute or plan to relocate before starting work: preferred).