Executive Assistant

Job Summary

We are seeking a dynamic and highly organized Executive Assistant to provide exceptional support to our leadership team. This role is vital in ensuring smooth daily operations, managing schedules, coordinating communications, and handling administrative tasks with professionalism and efficiency. The ideal candidate will thrive in a fast-paced environment, demonstrate strong organizational skills, and possess excellent communication abilities. Join us to be a key contributor in maintaining an organized, productive, and positive workplace atmosphere.

Duties

• Manage complex calendars, schedule meetings, appointments, and travel arrangements for executives with precision and attention to detail.
• Handle multi-line phone systems, screen calls, and direct inquiries appropriately while maintaining professional phone etiquette.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents using Microsoft Office Suite and productivity software.
• Maintain organized filing systems—both digital and physical—ensuring easy retrieval of information and data entry accuracy.
• Assist with office management tasks such as ordering supplies, coordinating maintenance requests, and overseeing general administrative operations.
• Support client communication efforts by managing email correspondence, follow-ups, and scheduling client meetings or calls.
• Provide personal assistant support including calendar management, task prioritization, and handling confidential information discreetly.

Experience

• Proven experience as an Executive Assistant or in a similar administrative role with a minimum of several years of office experience.
• Strong proficiency in Microsoft Office applications (Word, Excel spreadsheets), data entry, typing skills, and computer literacy.
• Experience working with QuickBooks or similar accounting software is preferred but not required.
• Demonstrated ability to manage multiple priorities efficiently while maintaining high attention to detail.
• Excellent organizational skills combined with effective time management capabilities to meet deadlines consistently.
• Bilingual abilities are a plus for supporting diverse teams and clients; fluency in additional languages enhances communication effectiveness.
• Prior experience in front desk operations or customer service roles is beneficial for delivering outstanding client support.

Join us as an Executive Assistant to empower our leadership team through proactive organization, seamless communication, and dedicated support—helping drive our mission forward with energy and professionalism!

Pay: $50,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person