Executive Assistant

About Myaar Globus

Myaar Globus is a global education platform operating across India, the GCC, and Australia. We specialise in international student recruitment and in building education partnerships with institutions, channel partners, and agents. Our teams work across multiple time zones and markets, and the Founder’s time is among the company’s most valuable resources.

Role Overview

The Executive Assistant (EA) is the Founder’s primary point of coordination and a trusted extension of the Founder’s office. You will manage the Founder’s schedule, communication, and commitments, ensuring that priorities are protected, nothing critical is missed, and decisions and follow-ups move forward without delay. The role calls for sound judgement, strict confidentiality, and the ability to work independently in a fast-moving, multi-geography environment.

Role Objective

To enable the Founder to focus on strategy, partnerships, and growth by running a well-organised, proactive, and dependable executive support function covering scheduling, communication, task tracking, and cross-team alignment.

Key Responsibilities

1. Call and Communication Management

• Receive, screen, and prioritise incoming calls, emails, and messages on the Founder’s behalf
• Route queries to the appropriate team member or stakeholder, resolving routine matters without escalation
• Draft professional correspondence, replies, and briefing notes for the Founder’s review
• Maintain a log of key calls and communications, with clear action points
• Handle sensitive and confidential information with discretion

2. Calendar and Schedule Management

• Manage the Founder’s calendar, including internal meetings, partner and institution calls, and travel
• Schedule across time zones (India, GCC, Australia), avoiding conflicts and protecting focus time
• Prepare meeting agendas, background material, and pre-reads in advance
• Send reminders and confirmations, and handle rescheduling smoothly
• Coordinate travel, itineraries, and logistics when required

3. Task Tracking and Follow-ups

• Maintain a central tracker of the Founder’s tasks, commitments, deadlines, and pending decisions
• Follow up with team members and external stakeholders to ensure timely delivery
• Flag overdue or at-risk items to the Founder proactively, along with suggested next steps
• Provide a daily priority summary and a weekly status update on open items

4. Coordination Across Teams and Stakeholders

• Act as the liaison between the Founder and department heads, country teams, and leadership
• Ensure Founder directives are communicated clearly and understood by the relevant teams
• Coordinate with external stakeholders such as partners, agents, vendors, and institutions on the Founder’s behalf
• Support internal reviews and meetings, including attendance, minute-taking, and circulation of action items
• 5. Contract Drafting and Legal Coordination
• Draft and prepare commercial and business contracts, such as agency and partnership agreements, MOUs, NDAs, and vendor agreements, using approved company templates and the Founder’s instructions
• Share draft contracts with the Founders for review, track their comments, and incorporate revisions promptly
• Coordinate with the company’s legal counsel to cross-check drafts, clauses, and compliance requirements before finalisation
• Maintain version control so the latest approved draft is always clear, and keep a record of changes and approvals
• Track contract status (drafted, under review, legally vetted, signed) and key dates such as renewals and expiries
• Make sure no contract is signed or shared externally without Founder approval and legal vetting
• Maintain a secure repository of executed agreements
• 6. Documentation, Records, and Reporting
• Take accurate Minutes of Meeting (MOM) and track the actions arising from themKey Performance Indicators
• Zero missed meetings, deadlines, or critical follow-ups
• Prompt response and routing of Founder communication (within agreed timelines)
• Accuracy and timeliness of reports, MOMs, and trackers
• Reduction in scheduling conflicts and last-minute changes
• Positive feedback from the Founder and internal teams
• Maintain organised digital records of notes, contracts, approvals, and key documents
• Prepare basic reports, trackers, summaries, and presentations as required
• Ensure confidential documents are stored securely and are easy to retrieve

Skills and Competencies

• Excellent written and verbal communication in English; Hindi proficiency is an advantage
• Strong organisational, planning, and time management skills
• High attention to detail, with the ability to multitask and prioritise under pressure
• Proficiency in Google Workspace or Microsoft Office, calendar tools, and task or project trackers
• Professionalism, discretion, and the ability to handle confidential matters with integrity
• Proactive and reliable, with a problem-solving mindset and strong follow-through
• Comfortable working with stakeholders at all levels and across cultures

Pay: ₹20,000.00 - ₹40,000.00 per month

Work Location: In person