Executive Assistant

About the role

We are seeking a highly proactive, detail-oriented, and structured Executive Assistant (EA) to support the Chief Technology Officer (CTO). In this role, you will act as the critical operational anchor for the office of the CTO, bridging leadership with Operations, Development, and external stakeholders. This is a fast-paced, high-accountability position requiring project coordination, communication routing, calendar integrity, and operational execution.

Key responsibilities

• Maintain tracking, communication, and coordination across Operations and Development projects
• Prepare and publish all project status reports by agreed deadlines
• Document and circulate precise meeting minutes within 1 business day
• Log and capture decisions and action items with designated owners and due dates within 24 hours
• Proactively manage action item follow-through, ensuring items are closed or formally re-baselined by their due date
• Manage correspondence and coordination on behalf of the CTO with clients, vendors, and internal teams
• Acknowledge client and internal inquiries within 4 business hours and provide substantive replies or routing within 1 business day
• Create accurate Operations tickets within 1 business day of receiving completed client application forms
• Manage diary and calendar integrity with no more than 1 conflict per month
• Prepare meeting materials and agendas, distributing them at least 24 hours in advance for scheduled meetings

About you

• Demonstrated hands-on experience using Freshservice (or equivalent ticketing tools), Google Workspace, and project tracking tools
• Exceptional written and verbal communication skills; ability to represent the CTO's office with authority, clarity, and professionalism
• Strong process-improvement mindset with expected ability to propose and implement process improvements regularly
• Proven ability to build positive working relationships with Service Delivery, Development, and Operations teams
• High level of punctuality and attendance standards
• Has background in technicalities in I.T Industry
• Meticulous approach to reviewing client documents, logging actions, managing calendars, and managing expenses
• Uphold absolute confidentiality regarding company and client information

Employer questionsYour application will include the following questions:

• What's your expected monthly basic salary?
• How many years' experience do you have as an executive assistant?
• Which of the following types of qualifications do you have?

Pay: Php27,000.00 - Php35,000.00 per month

Work Location: In person