Executive Assistant

Role & responsibilities

• Provide administrative and operational support to senior management in day-to-day business activities.
• Manage calendars, schedule meetings, coordinate appointments, and ensure timely follow-ups on important commitments.
• Prepare meeting agendas, record minutes of meetings (MoM), track action items, and follow up with concerned departments for closure.
• Coordinate with internal teams, vendors, customers, and other stakeholders to ensure smooth communication and execution of tasks.
• Prepare presentations, reports, MIS, business updates, and management dashboards using MS Excel and PowerPoint.
• Track ongoing projects, business initiatives, deadlines, and deliverables to ensure timely completion.
• Maintain confidential documents, business records, correspondence, and management reports in an organised manner.
• Draft professional emails, letters, meeting notes, and other business communications.
• Assist in collecting, analysing, and consolidating data from different departments for management review and decision-making.
• Coordinate travel arrangements, meetings, business visits, and other logistics as required.
• Monitor pending tasks and commitments, proactively highlight delays, and ensure timely follow-ups with responsible team members.
• Handle ad hoc assignments and special projects entrusted by management.
• Maintain confidentiality, accuracy, and professionalism while handling sensitive business information.

Preferred candidate profile

• Education: Graduate in any discipline; MBA or equivalent qualification preferred.
• Experience: 25 years of experience as an Executive Assistant, Management Assistant, Business Coordinator, or in a similar role.
• Excellent written and verbal communication skills in English and Hindi.
• Strong proficiency in MS Excel, PowerPoint, Word, and Outlook or similar productivity tools.
• Good skills in data organisation, report preparation, presentation creation, and information management.
• Strong planning, coordination, time management, and follow-up skills.
• Ability to manage multiple priorities and work on time-sensitive assignments.
• Proactive approach with strong ownership, problem-solving ability, and attention to detail.
• Ability to coordinate effectively across departments and ensure accountability for assigned tasks.
• High level of integrity and discretion when handling confidential information.
• Comfortable working directly with senior management in a fast-paced business environment.
• Candidates with experience in manufacturing, trading, exports, or other business operations will be preferred