Executive Assistant

Are you someone who…

Loves bringing calm to a busy world who finds real satisfaction in helping others stay focused, organised, and performing at their best?

I’m looking for someone who can think ahead, connect the dots between my professional and personal commitments, and help me stay one step ahead in a life full of clinical work, teaching, travel, and business projects. If you’re detail-driven, proactive, and take pride in creating structure that allows excellence to shine, this could be the perfect fit for you.

About Dr Elaine Halley

Dr Elaine Halley is an award-winning dentist, educator, and business leader. She is the owner and Principal Dentist at Cherrybank Dental Spa in Perth, founder of the Pathfinder Study Club, and Clinical Director of the Pain Free Dentistry Group. Her work spans clinical practice, mentoring, and international lecturing - inspiring dentists and teams across the UK and beyond.

This is a rare opportunity to work directly with Dr Halley, supporting her across multiple businesses and projects.

Role Overview

The Personal Assistant will play a pivotal role in managing Dr Halley’s professional and personal commitments streamlining her communications, organising her schedule, and supporting the smooth running of her teaching and business ventures.

You’ll help create systems, manage priorities, and ensure follow-through on everything from financial tracking to study club preparation and travel logistics.

Key Responsibilities

Email, Diary & Communication Management

• Organise and triage Dr Halley’s professional and personal emails, highlighting key priorities.
• Manage and reconcile multiple calendars (including Zeeg) across Cherrybank, Pain Free, educational engagements and personal commitments.
• Track Slack messages and posts for the Pain Free Dentistry Group, ensuring timely replies, mentoring calls are scheduled and training updates are diarised. Contact new dentists to schedule in practice mentoring days.
• Liaise with Cherrybank management and team members to ensure treatment plans are scheduled and other clinical and strategic actions are scheduled and completed by Dr Halley as required by the Cherrybank team.

Business & Financial Administration

• Create and maintain efficient systems to track expenses across multiple businesses.
• Prepare and track invoices for Clinical Director fees, lectures, and teaching events.
• Coordinate with Spot-On Business Planners to ensure monthly submissions are complete.

Planning & Project Support

• Help Dr Halley prioritise tasks for focus and buffer days, maintaining visibility on progress.
• Record and follow up on action points from management and mentoring calls.
• Support Pathfinder Study Club planning, liaising with the study club coordinator and ensuring all materials and logistics are ready.

Lecturing, Travel & Events

• Book and coordinate travel and accommodation for lectures, courses, and meetings.
• Organise lecture preparation, submission deadlines, and technical appointments.
• Respond to lecture and teaching enquiries professionally and promptly.

Social Media & Content Support

• Coordinate social media posts and schedules for Dr Halley’s teaching and professional brands.
• Collaborate with marketing teams to maintain consistent tone and presentation.

Personal Organisation

• Manage practical tasks such as car servicing and coordinating pet care when Dr Halley is travelling.

About You

• Exceptionally organised and detail-oriented
• Skilled at managing multiple email accounts and calendars
• Confident using digital tools (Slack, Zeeg, Google Workspace, Apple calendars etc.)
• Professional communicator with excellent written and interpersonal skills
• Proactive, adaptable, and able to anticipate needs before they arise
• Discreet and comfortable handling confidential information
• Ideally experienced supporting senior professionals, business owners, or educators

What You’ll Gain

• A dynamic and varied role supporting a respected leader in dentistry and education
• The chance to work across clinical, business, and teaching environments
• A flexible, supportive working arrangement with opportunities to shape the role

Job Type: Part-time

Pay: £17.00-£21.00 per hour

Work Location: In person