Executive Assistant

Role Overview — EA to Director

Position

EA to Director

Department

Administration / Director's Office

Reports To

Director

Industry

Real Estate Development

Location

Jaipur, Rajasthan

Mandatory Qualification

Graduate in any discipline — mandatory

Preferred Qualification

MBA preferred

Experience

8–10 years of experience as an Executive Assistant / Personal Assistant / Executive Support professional.

Role Purpose

Responsible for managing the Director's calendar, confidential correspondence, meeting minutes, travel, and communication — including MIS reporting, cross-functional action tracking, document preparation, and priority coordination — to ensure seamless and efficient support to the Director.

Key Responsibilities

● Manage the Director's calendar, appointments, and scheduling priorities.

● Handle confidential correspondence and follow-ups with discretion.

● Prepare accurate meeting minutes and track action items to closure.

● Coordinate domestic and international travel arrangements and itineraries.

● Manage internal and external communication on behalf of the Director.

● Prepare and maintain MIS reports and dashboards for leadership review.

● Track cross-functional actions and follow-ups across departments.

● Prepare documents, presentations, and briefing notes for meetings.

● Coordinate and prioritize competing demands on the Director's time.

● Liaise with internal stakeholders and external contacts for smooth coordination.

● Maintain confidentiality and professionalism in handling sensitive matters.

Key Result Areas & Performance Indicators

KRA Area

KPI / Measure

Target

Wt.

Calendar & Schedule Mgmt

Timely scheduling, zero conflicts

No missed/overlapping appointments

25%

Confidentiality & Discretion

Handling of sensitive information

No breaches, full compliance

15%

Meeting Minutes & Follow-up

Accuracy and timeliness of minutes

Circulated within 24 hrs, actions tracked

15%

Travel Coordination

Accuracy of travel planning

Zero logistic issues

15%

MIS & Reporting

Timeliness and accuracy of reports

Weekly, error-free reports

15%

Cross-Functional Coordination

Action tracking across departments

On-time closure of action items

10%

Communication & Document Prep

Quality of correspondence and documents

Error-free, timely delivery

5%

Competencies We Are Looking For

● Strong communication and interpersonal skills, both written and verbal.

● High level of discretion, integrity, and confidentiality.

● Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

● Excellent minute-taking and documentation skills.

● Strong follow-up discipline and ownership of action items.

● Ability to multitask and manage competing priorities under pressure.

● Professional demeanor with strong organizational and time-management skills.

Pay: ₹30,000.00 - ₹90,000.00 per month

Benefits:

• Paid sick time
• Provident Fund

Experience:

• Executive Assistant: 6 years (Preferred)

Language:

• English (Preferred)

Location:

• Jaipur, Rajasthan (Preferred)

Work Location: In person