Executive Assistant

About us: Gursey | Schneider LLP is a Top 100 Firm and a 12-time recipient of Inside Public Accounting's Best of the Best Firms, with over 40 years of success in the market. Our firm consists of over 250 accounting professionals and our talented people consistently drive the success of our business through thoughtful strategy and creative problem-solving.

Job Title: Executive Assistant, Litigation

Department: Family Litigation

Location: Irvine

Successful candidates should have the following:

• 3+ years of experience as an Executive Assistant, Administrative Assistant, or Office Manager in a fast-paced professional services work environment (Accounting, Financial Services, or Law firm experience highly desirable)
• Bachelor’s degree preferred.
• Exceptional writing, editing, and proofreading skills.
• Excellent organization and time-management skills
• Excellent computer skills, including the Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)

A day-in-the-life basic overview:

• The Executive Assistant serves as the office lead in the Irvine office. This position will be responsible for assisting Partners and Professional Staff in all administrative functions including, but not limited to:
• Scheduling court appearances, depositions, arbitrations, mediations, client meetings, and conference calls
• Managing the partner’s email; arranging business itineraries and coordinating travel arrangements; processing travel reimbursements, maintaining calendar, and due dates as required.
• Maintains legal files (both paper & electronic), organizes, files, and digitizes documents in a designated order.
• Updating case information, scanning, and organizing legal files.
• Managing document deliveries and tracking final executed documentation.
• Collaborating with Administrative Support Coordinators, Paralegals, and other support team members where applicable

Office management duties will include:

• Ordering supplies/snacks and restocking, general kitchen maintenance, coordinating weekly office lunches, mailing, and shipping.
• Ensuring that the office is maintained in excellent condition. This includes the appearance and functionality of the conference rooms, occupied and unoccupied offices, break rooms, and other common areas.
• Coordinating firm-related event processes for venues including site research, cost, and reservations.

Benefits: G|S offers market-leading benefits including medical/dental/vision insurance, profit sharing plan, parental leave, 401(k) match, and overtime pay. We also offer many fun intangible perks such as our annual ski/camping trip, black-tie holiday party, quarterly departmental mixers (travel stipend included), and paid continuing education.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

The annual salary target for this job in this market is $75,000- $85,000. The specific compensation for this role will be determined based on the market demand, education, experience, and skill set of the individual selected for this position. The compensation above is not representative of an employee’s total compensation. In addition to income, the following benefits are available: comprehensive medical, dental, and vision insurance, retirement savings, life and disability insurance, profit sharing and 401(k) match, certification incentives, education assistance, referral program, and more .