Executive Assistant

Job Summary

The Administrative Assistant is responsible for providing administrative and clerical support to ensure the smooth and efficient operation of daily office activities. The role involves managing documentation, coordinating meetings, maintaining records, handling correspondence, and supporting various departments with administrative tasks.

Key Responsibilities

• Provide day-to-day administrative and clerical support to the management and relevant departments.
• Handle incoming and outgoing correspondence, emails, and telephone calls professionally.
• Prepare, review, organize, and maintain office documents, reports, and records.
• Schedule meetings, manage calendars, and coordinate appointments.
• Maintain proper filing systems for physical and electronic documents.
• Assist with data entry, document preparation, and updating internal records.
• Coordinate office supplies, stationery, and other administrative requirements.
• Liaise with employees, clients, suppliers, and external service providers as required.
• Assist with travel arrangements, meeting preparations, and other office logistics.
• Support invoice processing, expense documentation, and administrative follow-ups.
• Ensure the confidentiality and security of company information and records.
• Perform other administrative duties as assigned by management.

Qualifications and Requirements

• Bachelor’s degree in Business Administration or a related field is preferred.
• 5yrs of experience in an administrative role required.
• Strong organizational, time-management, and multitasking abilities.
• High attention to detail and accuracy in documentation.
• Ability to work independently and collaboratively within a team.
• Professional attitude, reliability, and discretion when handling confidential information.

Key Skills

• Office administration and coordination
• Document control and record management
• Data entry and reporting
• Email and telephone communication
• Scheduling and calendar management
• Microsoft Office proficiency
• Problem-solving and time management
• Confidentiality and attention to detail

Work Location: In person