Executive Assistant

Executive Assistant to the Board

Location: Newport, Isle of Wight (on-site 3 days / hybrid)

Employment type: Full-time or Part-time - Permanent

Executive Assistant / PA to the Board

Newport, Isle of Wight (moving to a new facility in Ryde) | Full-time or Part-time | £[TBC] (pro rata for part-time)

Are you an experienced Executive Assistant who keeps complex operations running smoothly and earns the trust of senior leaders? We're looking for an Executive Assistant / PA to support our Board of Directors and Senior Leadership Team. This is a newly created position due to growth.

About us

We are a leading defence technology business and part of a global international group. We deliver high-technology solutions for the military, defence and homeland security markets. Our Isle of Wight team is growing, and we have recently bought a new facility in Ryde.

The role

You'll be the first point of contact and trusted gatekeeper to the Board, giving high-level, confidential support so our Directors can focus on the decisions that matter most. It's a varied role at the heart of the business. As well as core EA work, you'll lead on office operations, events, suppliers and Board-led projects.

What you'll be doing

• Providing proactive EA support to Directors and Senior Leaders: correspondence, briefing packs, reports and presentations
• Managing complex, fast-moving diaries across multiple time zones
• Coordinating complex UK and international travel, itineraries and expenses
• Managing stakeholders across the business, our international group, customers and partners
• Organising Board and leadership meetings, preparing papers, taking minutes and tracking actions
• Leading administrative staff and supporting Board-led projects
• Planning and delivering events, from Board away days to VIP and customer visits
• Overseeing office and facilities operations, including supporting our move to Ryde
• Managing suppliers, quotes, purchase orders and budgets, making sure we get value for money

What we're looking for

• Significant experience (typically 10+ years) as an EA or PA supporting Directors, Boards or Senior Leadership Teams

• Strong experience managing complex diaries, international travel and stakeholders

• Confident, accurate minute-taking and action tracking

• Experience in event, office, facilities and vendor management

• Team leadership and project support experience

• A proven track record in high-pressure, multinational environments

• Strong commercial awareness and excellent written communication skills

• Advanced Microsoft 365 skills (Outlook, Word, Excel, PowerPoint, Teams)

• Complete discretion, sound judgement and a calm, organised approach

Nice to have

• Knowledge of the defence, military or homeland security sectors

• Eligibility to obtain UK Security Clearance

• A business administration, secretarial or minute-taking qualification

What we offer

• Full-time or part-time working, agreed to suit you and the Board

• A flexible working policy, including home working once training is complete

• The option to finish early on Fridays

• Support for ongoing education and learning

• The chance to work at the heart of a growing business within a global defence group

Interested?

If you're a trusted right-hand who brings calm and order to a busy leadership team, we'd love to hear from you.

Contact Joel Fletcher